Talent Acquisition Coordinator

Mission Staffing; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Mission Staffing's client, a leading investment firm in New York, is seeking a Recruiting Coordinator to support its growing HR and Recruiting team with high-volume interview scheduling across multiple time zones. You will assist candidates and hiring managers, maintain recruiting data, and help drive process improvements.

The role focuses on coordinating calendars, scheduling phone screens and interview loops, and ensuring timely feedback.

Qualifications

• 1–2 years of experience in Recruiting Coordination, scheduling, executive assistance, or a similar calendar-intensive role.
• Experience within financial services or similar professional environment preferred.
• Experience with recruiting and HR systems; Workday HCM and/or Recruiting experience preferred.
• Proficiency with Microsoft Office, including Outlook, Excel, Teams, Word, and PowerPoint.
• Strong written and verbal communication skills with a service-oriented approach.
• High level of professionalism, discretion, and ability to handle confidential information.

Responsibilities

• Manage high-volume interview scheduling across multiple roles, teams, and time zones.
• Coordinate calendars for candidates, hiring managers, and interviewers and resolve scheduling conflicts.
• Schedule phone screens, technical interviews, and onsite or virtual interview loops.
• Prepare candidates and interviewers with agendas, logistics, and relevant materials.
• Handle rescheduling, cancellations, and last-minute changes efficiently and professionally.
• Follow up with interviewers to ensure timely submission of candidate feedback.
• Maintain accurate candidate, requisition, and recruiting information within HR systems.

Skills

Scheduling coordination

Calendar management

Executive assistance

Communication

Tools

Workday HCM

Outlook

Excel

Teams

Word

PowerPoint

Job description

Our client, a leading investment firm, is seeking a Recruiting Coordinator to support its growing HR and Recruiting team. The ideal candidate will have experience in recruiting coordination, interview scheduling, executive assistance, or a similar high-volume, calendar-intensive role. This position will focus on coordinating interviews across multiple teams and time zones, supporting candidates and hiring managers, maintaining accurate recruiting data, and helping drive process improvements.

Responsibilities:

• Manage high-volume interview scheduling across multiple roles, teams, and time zones
• Coordinate calendars for candidates, hiring managers, and interviewers and proactively resolve scheduling conflicts
• Schedule phone screens, technical interviews, and onsite or virtual interview loops
• Prepare candidates and interviewers with agendas, logistics, and relevant materials
• Handle rescheduling, cancellations, and last-minute changes efficiently and professionally
• Follow up with interviewers to ensure timely submission of candidate feedback
• Maintain accurate candidate, requisition, and recruiting information within HR and recruiting systems
• Escalate recruiting and scheduling issues to the appropriate HR or Recruiting team members
• Support recruiting and HR process improvements, including standardization, automation, and operational efficiency
• Partner with internal teams to implement and communicate process improvements

Requirements:

• 1–2 years of experience in Recruiting Coordination, scheduling, executive assistance, or a similar high-volume, calendar-intensive role
• Experience within financial services, hedge funds, private equity, or a similar professional environment preferred
• Experience with recruiting and HR systems; Workday HCM and/or Recruiting experience preferred
• Proficiency with Microsoft Office, including Outlook, Excel, Teams, Word, and PowerPoint
• Strong written and verbal communication skills with a service-oriented approach
• High level of professionalism, discretion, and ability to handle confidential information