Executive Assistant, Recruiting

Solomon Page; New York (NY); On-site; USD 108,000 - 132,000; Full time

Benefits offered by this job

Amazing benefits including meals and a

Job summary

Solomon Page is seeking a polished, highly organized Recruiting Coordinator to support its Recruiting functions at a top hedge fund in New York. You will manage complex scheduling, coordinate interviews across multiple time zones, and handle calendar management for recruiters and senior stakeholders.

The role requires 4–7 years in executive assistance or recruiting coordination, strong communication, and travel coordination experience.

Qualifications

• Bachelor’s degree required.
• 4–7 years of Executive Assistant, Recruiting Coordinator, or related administrative experience.
• Experience scheduling complex, multi-round interviews across multiple time zones.
• Strong background coordinating domestic and international travel arrangements.
• Interest in recruiting, talent acquisition, and supporting the hiring process.
• Exceptional organizational skills and attention to detail.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate and schedule a high volume of interviews across multiple time zones.
• Serve as the primary point of contact for interview logistics with candidates, interviewers, and external search firms.
• Manage dynamic calendars for recruiters, hiring managers, and senior stakeholders.
• Coordinate all stages of the interview process including screenings, panel interviews, final rounds, and debrief meetings.
• Support the Head of Recruiting with meeting coordination, travel arrangements, and administrative tasks.
• Handle confidential information with discretion and professionalism.
• Assist with onboarding logistics and employee-related meetings.
• Maintain recruiting and HR documentation and records.
• Prepare and reconcile expense reports related to travel and recruiting activities.
• Support special projects and cross-functional initiatives as needed.

Skills

Scheduling

Calendar management

Interview coordination

Executive support

Travel coordination

Confidentiality

Communication

MS Office

Education

Bachelor’s degree

Tools

PowerPoint

Workday Recruiter

Microsoft Office Suite

Job description

Our client, a top hedge fund is seeking a polished, highly organized Coordinator to support its Recruiting functions . This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and enjoys managing complex scheduling and calendar management and coordinating high-level meetings. The ideal candidate is adaptable, resourceful, and able to manage competing priorities with professionalism and discretion. This person must have experience in a high-volume environment.

• Salary:: 120k + OT+ Bonus, plus amazing benefits (free breakfast, lunch & snacks).

Responsibilities

• Coordinate and schedule a high volume of interviews across multiple time zones
• Serve as the primary point of contact for interview logistics with candidates, interviewers, and external search firms
• Manage dynamic calendars for recruiters, hiring managers, and senior stakeholders
• Coordinate all stages of the interview process including screenings, panel interviews, final rounds, and debrief meetings
• Support the Head of Recruiting with meeting coordination, travel arrangements, and administrative tasks
• Handle sensitive employee and candidate information with confidentiality and discretion
• Assist with onboarding logistics, internal communications, training sessions, and employee-related meetings
• Maintain accurate recruiting and HR documentation and records
• Prepare and reconcile expense reports related to travel and recruiting activities
• Support special projects and cross-functional initiatives as needed

Required Qualifications

• Bachelor’s degree required
• 4–7 years of Executive Assistant, Recruiting Coordinator, or related administrative experience
• Experience scheduling complex, multi-round interviews across multiple time zones
• Strong background coordinating domestic and international travel arrangements
• Interest in recruiting, talent acquisition, and supporting the hiring process
• Exceptional organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to multitask, prioritize effectively, and meet tight deadlines in a fast-paced environment
• Strong judgment and discretion when handling confidential information
• Proactive, responsive, and collaborative team player
• Proficiency in Microsoft Office Suite, particularly PowerPoint; familiarity with Workday Recruiter is a plus