Recruiting and Onboarding Coordinator

Milbank LLP; New York (NY); Sur place; USD 65 000 - 92 000; Plein temps

Résumé du poste

Milbank LLP in New York is seeking a Recruiting and Onboarding Coordinator to support recruiting and onboarding for business services. You will coordinate interview logistics, liaise with agencies, and manage job requisitions in the ATS to ensure an efficient process and a positive candidate experience.

The ideal candidate is highly organized, detail-oriented, and capable of juggling multiple priorities in a fast-paced professional services environment while maintaining strict confidentiality

Qualifications

• 2–5 years of professional recruiting or HR coordination experience.
• Familiarity with applicant tracking systems (e.g., iCIMS, Workday) and sourcing tools (e.g., LinkedIn Recruiter).
• Strong written and verbal communication with professionalism and attention to detail.
• Ability to manage multiple priorities in a deadline-driven environment.
• Collaborative mindset across teams and stakeholders at all levels.
• Ability to handle confidential and sensitive information with discretion.

Responsabilités

• Manage interview logistics for multiple candidates across teams, including scheduling and communications.
• Coordinate with recruitment agencies to communicate role requirements and submissions.
• Create and manage job requisitions, approvals, and postings via the ATS.
• Maintain candidate data, track pipeline activity, and provide updates to HR leadership.
• Coordinate background checks, reference checks, and pre-employment steps.
• Maintain recruiting records in compliance with firm policies and support onboarding processes.
• Represent the firm at job fairs and networking events to enhance the candidate experience.

Connaissances

Recruiting coordination

Applicant tracking systems

Communication skills

Multitasking

Stakeholder collaboration

Discretion/confidentiality

Outils

iCIMS

Workday

LinkedIn Recruiter

Description du poste

About The Role

We are looking for a Recruiting and Onboarding Coordinator to join our Human Resources team and support the Firm's recruiting and onboarding activities for business services. This role serves as a key point of contact for candidates, hiring managers, external vendors, and internal stakeholders throughout the hiring process. The Coordinator ensures an exceptional candidate experience, supports efficient recruiting operations, and facilitates a seamless onboarding experience for new hires.

The ideal candidate is highly organized, detail-oriented, customer-service focused, and capable of managing multiple priorities in a fast-paced professional services environment while maintaining confidentiality and professionalism.

Responsibilities

What You'll Do

• Manage interview logistics for multiple individuals across different teams, including scheduling, conference room reservations, virtual meeting coordination, and candidate communications.


• Liaise with recruitment and staffing agencies to communicate role requirements and manage candidate submissions.


• Create and manage job requisitions, approvals, and postings through the applicant tracking system (ATS).


• Maintain accurate candidate and requisition data, track pipeline activity, and provide regular updates to Human Resources leadership.


• Coordinate communication with external recruiting agencies and search firms.


• Prepare offer-related documentation, coordinate background checks, reference checks, conflicts reviews, and other pre-employment requirements.


• Maintain recruiting and onboarding records in compliance with firm policies and recordkeeping requirements.


• Contribute to initiatives that enhance the candidate experience, employer branding, and process efficiency, and represent the firm at job fairs and networking events.

Qualifications

What We're Looking For

• 2-5 years of professional recruiting or HR coordination experience.


• Familiarity with applicant tracking systems (e.g., iCIMS, Workday) and sourcing tools (e.g., LinkedIn Recruiter).


• Strong written and verbal communication skills with a high degree of professionalism and attention to detail.


• Proven ability to manage multiple priorities simultaneously in a deadline-driven environment.


• A collaborative mindset with the ability to build effective relationships across teams and with stakeholders at all levels.


• Proven ability to handle confidential and sensitive information with discretion.