Recruitment Coordinator

The Hollister Group; Boston (MA); On-site; USD 29,000 - 39,000; Full time

Job summary

The Hollister Group is seeking a Recruiting Coordinator for a full-time, on-site contract role in Boston, MA through mid-December 2026. The ideal candidate is organized, detail-driven, and capable of keeping recruiting and HR processes moving smoothly while supporting onboarding and serving as a go-to administrative resource for a busy team.

Applicants must be local to Boston since the role is fully onsite 5 days a week, and the position offers hands-on involvement in postings, reference checks,

Qualifications

• Previous experience supporting recruiting processes and/or HR administrative workflows.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Proven ability to handle sensitive information with a high level of confidentiality.
• Strong interpersonal communication skills and comfort working with diverse teams.
• Proficiency with Microsoft Office and comfort learning new systems; able to troubleshoot basic computer issues.
• Some post-high school education preferred.

Responsibilities

• Maintain recruiting and applicant tracking documentation, including logs and routine updates.
• Draft, update, and manage job postings within the applicant tracking system and respond to candidate inquiries.
• Manage posting lifecycles by closing roles and coordinating candidate follow-up communications.
• Monitor a shared recruiting inbox and route opportunities and updates to the HR team.
• Coordinate recruiting event registrations and support event participation as needed.
• Initiate and track reference check requests and documentation.
• Support onboarding coordination by scheduling and confirming new hire meetings and tracking outstanding requirements.
• Prepare and send first-day communications and required new hire paperwork.
• Assist with benefits-related administration, including medical and dental enrollments, changes, and terminations.
• Provide general HR administrative support, including phones, mail and fax, electronic personnel file maintenance, badge support, and process documentation.
• Support training logistics by coordinating room setup, preparing materials, and assisting during sessions.
• Contribute to process improvement efforts and complete additional projects as assigned.

Skills

Recruiting support

HR admin workflows

Organizational skills

Attention to detail

Multi-priority management

Confidentiality

Interpersonal communication

MS Office

Tech troubleshooting

Education

Post-high school education preferred

Tools

Microsoft Office

Job description

Our client in Boston, MA is seeking a Recruiting Coordinator for a full-time, on-site contract role through mid-December 2026. This position is a great fit for an organized, detail-driven coordinator who enjoys keeping recruiting and HR processes moving smoothly, supporting onboarding, and serving as a go-to administrative resource for a busy team.

Applicants must be local to the Boston, MA area as this role is fully onsite 5 day/week

Compensation

$25 per hour

Responsibilities

• Maintain recruiting and applicant tracking documentation, including logs and routine updates
• Draft, update, and manage job postings within the applicant tracking system and respond to candidate inquiries
• Manage posting lifecycles by closing roles and coordinating candidate follow-up communications
• Monitor a shared recruiting inbox and route opportunities and updates to the HR team
• Coordinate recruiting event registrations and support event participation as needed
• Initiate and track reference check requests and documentation
• Support onboarding coordination by scheduling and confirming new hire meetings (for example, IT and Occupational Health) and tracking outstanding requirements
• Prepare and send first-day communications and required new hire paperwork
• Assist with benefits-related administration, including medical and dental enrollments, changes, and terminations
• Provide general HR administrative support, including phones, mail and fax, electronic personnel file maintenance, badge support, and process documentation
• Support training logistics by coordinating room setup, preparing materials, and assisting during sessions
• Contribute to process improvement efforts and complete additional projects as assigned

Requirements

• Previous experience supporting recruiting processes and or HR administrative workflows
• Strong organizational skills, attention to detail, and ability to manage multiple priorities
• Proven ability to handle sensitive information with a high level of confidentiality
• Strong interpersonal communication skills and comfort working with diverse teams
• Proficiency with Microsoft Office and comfort learning new systems; able to troubleshoot basic computer issues
• Some post-high school education preferred

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.