Records Management Specialist – Mid

C3EL; Washington; On-site; USD 70,000 - 90,000; Full time

Job summary

C3EL in Washington, DC is seeking a Records Management Specialist – Mid to organize and manage physical and electronic records, ensuring proper retention and accessibility.

The role supports lifecycle management, audits, and collaboration with stakeholders to ensure compliance with organizational standards and policies.

Qualifications

• 4+ years of experience in records management, document control, or information management.
• Knowledge of records lifecycle management principles and best practices.
• Experience with electronic records management systems (ERMS) or document management tools.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office Suite.
• Excellent written and verbal communication skills.

Responsibilities

• Manage and maintain physical and electronic records throughout their lifecycle.
• Ensure records are properly categorized, indexed, and stored according to procedures.
• Support records retention and disposition activities, including archiving and destruction.
• Perform quality control checks to ensure accuracy and completeness of records.
• Assist in the development and implementation of records management policies and procedures.
• Respond to records requests and ensure timely retrieval of information.
• Maintain tracking systems and databases for records inventory and status.
• Collaborate with stakeholders to ensure compliance with records management requirements.
• Assist with audits and reviews related to records management practices.

Skills

Records management

Attention to detail

Communication skills

Education

Bachelor’s degree in Information Management, Business Administration, Library Science, or related field

Associate’s degree + 5 years of experience OR 8 years of experience

Tools

ERMS

Job description

CONTINGENT UPON CONTRACT AWARD

Overview:

Job Title: Records Management Specialist – Mid

Location : Washington, DC

(Due to the nature of the work and contract requirements, U.S. Citizenship isrequired.)

Description:

C3EL is seeking a Records Management Specialist – Mid to support records and information management operations in Washington, DC. This role is responsible for organizing, maintaining, and ensuring proper handling of records in accordance with established policies and retention requirements. The selected candidate will support lifecycle management of records, ensuring accuracy, accessibility, and compliance with organizational standards.

Responsibilities will include, but not be limited to:

• Manage and maintain physical and electronic records throughout their lifecycle.
• Ensure records are properly categorized, indexed, and stored in accordance with established procedures.
• Support records retention and disposition activities, including archiving and destruction.
• Perform quality control checks to ensure accuracy and completeness of records.
• Assist in the development and implementation of records management policies and procedures.
• Respond to records requests and ensure timely retrieval of information.
• Maintain tracking systems and databases for records inventory and status.
• Collaborate with stakeholders to ensure compliance with records management requirements.
• Support audits and reviews related to records management practices.

Minimum Qualifications:

• U.S. Citizenship.
• 4+ years of experience in records management, document control, or information management.
• Knowledge of records lifecycle management principles and best practices.
• Experience with electronic records management systems (ERMS) or document management tools.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and maintain accurate records.
• Proficiency with standard office software (e.g., Microsoft Office Suite).
• Strong written and verbal communication skills.

Desired Qualifications:

• Experience in large or enterprise environments.
• Familiarity with records retention schedules and disposition processes.
• Experience supporting audits or compliance reviews.
• Knowledge of information governance or data management practices.
• Relevant certifications (e.g., Certified Records Manager (CRM) or equivalent).

Education:

• Bachelor’s degree in Information Management, Business Administration, Library Science, or related field preferred, OR an Associate’s degree plus five (5) years of recent specialized experience, OR 8 years of recent specialized experience.