Records Management Specialist

QualX Corporation; Fort Meade (MD); On-site; USD 70,000 - 85,000; Full time

Job summary

QualX Corporation is seeking a Records Management Specialist in Fort Meade, MD to support inventory, filing plans, and electronic records management in a federal environment.

You will work with SharePoint Online and Microsoft 365 tools to organize, tag, and protect sensitive information, while ensuring compliance with DoD and NARA guidance.

Bachelor's degree required; salary range $70,000-$85,000; full-time on-site.

Qualifications

• Knowledge of records management principles, inventories, retention, and transfer.
• Ability to follow policies, schedules, security controls, and quality requirements.
• Ability to enter, maintain, reconcile, and report records-related data and metadata.
• Proficiency with Microsoft 365 apps and SharePoint Online.

Responsibilities

• Assist with physical and electronic inventories of agency records.
• Enter and maintain inventory and file plan information in records management systems.
• Identify, organize, label, file, retrieve, and track records and related documentation.
• Assist in identifying records with disposition dates and support retirement, transfer, deletion, or destruction.
• Provide support for setup, monitoring, and maintenance of SharePoint Online repositories.
• Assist with drafting and updating records management SOPs, tip sheets, manuals, and job aids.
• Collect and validate program data and contribute to monthly status reports and reviews.

Skills

Records management knowledge

Attention to detail

Written communication

Collaboration

Education

Bachelor's Degree

Tools

SharePoint Online

Microsoft 365

Excel

Outlook

Job description

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Job Title

Records Management Specialist

Location

Fort Meade, MD 20755 US (Primary)

Category

Information Management

Job Type

Full-Time

Staff

Education

Bachelor's Degree

Travel

Security Clearance Required

Secret

Job Description

Records Inventory and File Plan Support

• Assist with physical and electronic inventories of agency records, including hard-copy and electronic holdings.
• Enter and maintain inventory and file plan information in DISA records management systems.
• Identify, organize, label, file, retrieve, and track records and related documentation.

Records Disposition and Transfer Support

• Assist in identifying records that have met their disposition date and support approved retirement, transfer, deletion, or destruction activities.
• Support the transfer of eligible records to a Federal records center and the timely transfer of permanent records to the National Archives and Records Administration.
• Prepare and process Standard Form 135, Records Transmittal and Receipt, and related scheduling and disposal documentation.

Electronic Records and Repository Support

• Provide support for the setup, monitoring, and maintenance of records repositories and libraries in SharePoint Online.
• Digitize paper records and apply accurate metadata tags to electronic files in accordance with approved procedures.
• Apply appropriate access controls and handling practices for records containing personally identifiable information or classified information.

Program, Training, and Administrative Support

• Assist with drafting and updating records management standard operating procedures, tip sheets, manuals, job aids, and initial responses to assigned action items.
• Support records management training by coordinating schedules, preparing materials, maintaining attendance documentation, and assisting with computer-based training updates.
• Respond to routine records inquiries and provide direct client support for filing, document maintenance, editing, and proofreading.
• Collect and validate program data and contribute to monthly status reports, briefings, project plans, compliance reviews, risk assessments, and quality-control activities.

Job Requirements

• Knowledge of basic records and information management principles, including records inventories, file plans, retention, disposition, transfer, and electronic records management.
• Ability to follow established policies, schedules, standard operating procedures, security controls, and quality-control requirements.
• Ability to organize and accurately enter, maintain, reconcile, and report records-related data and metadata.
• Proficiency with Microsoft 365 applications, including Word, Excel, Outlook, and SharePoint Online, or the ability to become proficient quickly.
• Strong attention to detail and effective written, oral, organizational, research, and customer-service skills.
• Ability to work collaboratively with Government personnel, records liaisons, contractors, and other stakeholders in an on-site federal environment.
• Ability to handle sensitive information and comply with applicable federal records, privacy, information security, and classified-information requirements.
• No specific minimum number of years of experience is required. Education, training, internships, or relevant work experience that demonstrates the required knowledge and abilities will be considered.

Preferred Qualifications

• Coursework, training, certification, internship, or work experience related to records management, archives, library science, information management, business administration, or a related field. www.qualxllc.com
• Familiarity with National Archives and Records Administration requirements, the General Records Schedule, or Department of Defense records management policy.
• Experience with SharePoint Online, electronic document repositories, records inventory tools, or records transfer and tracking systems.
• Experience supporting a federal agency, Department of Defense organization, or other regulated environment.

The salary range for this position is $70,000-$85,000 annually.

We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.