Records Management & Imaging Specialist

Ohio Department of Rehabilitation and Correction (ODRC); Columbus (OH); On-site; USD 32,000 - 37,000; Full time

Job summary

Ohio Department of Rehabilitation and Correction, located at the Franklin County Columbus office, seeks a Records Management Clerk to manage retention and disposal systems, prepare and pull inmate records for public inquiries, index documents in OnBase, and respond to requests. The role supports staff, trains others, and ensures accuracy using RWARE/INTRA daily.

The position requires strong English and arithmetic skills, prior records management experience, and ability to operate microfilm and

Qualifications

• Formal education in English & arithmetic including reading, writing and basic fractions/percentages.
• 1 course or 3 months of experience in records management.
• 1 course or 3 months of experience in public relations or business communications with emphasis on writing letters and oral communication.

Responsibilities

• Handle records management systems for retention and disposal.
• Prepare files for scanning and pull/inmate master records for public inquiries and staff requests.
• Index documents in document imaging software (OnBase).
• Prepare correspondence and records for public record requests.
• Prepare exemplification documents and certificates of inmate status.
• Operate microfilm and scanning equipment; inspect final products and maintain equipment.
• Collaborate with service representatives on repairs and resolve equipment issues.
• Verify inmate incarceration information using systems like RWARE and INTRA.
• Potentially lead clerical staff in records maintenance tasks.

Skills

Records Management

Computer Literacy

Clerical & Data Entry

Communications

Active Learning

Teamwork

Time Management

Written Communication

RWARE

INTRA

OnBase

Tools

OnBase

RWARE

INTRA

Job description

Ohio Department of Rehabilitation and Correction, located at the Franklin County Columbus office, seeks a Records Management Clerk to manage retention and disposal systems, prepare and pull inmate records for public inquiries, index documents in OnBase, and respond to requests. The role supports staff, trains others, and ensures accuracy using RWARE/INTRA daily.

The position requires strong English and arithmetic skills, prior records management experience, and ability to operate microfilm and