Correction Records Management Officer BORM (20082862)

Ohio Department of Rehabilitation and Correction (ODRC); Toledo (OH); On-site; USD 66,125,000 - 71,635,000; Full time

Job summary

Ohio Department of Rehabilitation and Correction in Toledo is seeking a Records Management Specialist to review inmate records for compliance with sex offender registration and DNA testing requirements. The role involves operating LEADS and related systems, researching warrants, and preparing documentation for speedy trials with TAD.

You will manage inmate file integrity in OnBase and DOTS Portal and coordinate with other agencies on transports.

Qualifications

• Requires knowledge of records management and DNA testing requirements.
• Experience operating LEADS and law enforcement data systems.
• Familiar with OnBase document management and DOTS Portal.
• Strong written and verbal communication skills; able to respond to inquiries.

Responsibilities

• Review inmate records to ensure compliance with sex offender registration laws and DNA testing requirements.
• Operate LEADS, Offender Watch, and other law enforcement computer systems to handle confidential information.
• Research LEADS for warrants and detainers; advise inmates of detainers and prepare related documentation.
• Authorize inmate releases to temporary custody under TAD; manage court transport scheduling.
• Maintain and update inmate records in OnBase; enter data into DOTS Portal and assign status codes.
• Correspond with agencies; respond to inmate inquiries; participate in meetings and trainings.

Skills

Records Management

Data Entry

Written Communication

Time Management

Teamwork

Active Learning

Office Procedures

Tools

OnBase

DOTS Portal

LEADS

Offender Watch

Job description

• Requires considerable knowledge of records management in order to review inmate records to ensure compliance with sex offender registration laws and DNA testing requirements
• Operates law enforcement computer systems (e.g., law enforcement automated data system (LEADS) and Offender Watch and computer terminals to receive and transmit confidential information)
• Research LEADS for pending warrants and detainers
• Advises inmates of pending detainers and prepares necessary documentation for speedy trial when requested in accordance with Interstate Agreement on Detainers (TAD) and/or Ohio Revised Code
• Authorizes release of inmates to temporary custody of local courts and out-of-state agencies under TAD
• Utilizes Out to Court Management system
• Serves as liaison between institution staff and law enforcement to schedule transports for court hearings
• Maintains and updates inmate records by scanning information to OnBase document management system
• Enters information into DOTS Portal as needed; enters appropriate status and reason codes into DOTS Portal
• Maintains correspondence with other agencies and responds to inmate inquiries Completes other record office functions as assigned
• Attends meetings, trainings and conferences
• May give presentations and conduct training
• Responds both verbally and in writing to questions and concerns

• Requires considerable knowledge of records management in order to review inmate records to ensure compliance with sex offender registration laws and DNA testing requirements
• Operates law enforcement computer systems (e.g., law enforcement automated data system (LEADS) and Offender Watch and computer terminals to receive and transmit confidential information)
• Research LEADS for pending warrants and detainers
• Advises inmates of pending detainers and prepares necessary documentation for speedy trial when requested in accordance with Interstate Agreement on Detainers (TAD) and/or Ohio Revised Code
• Authorizes release of inmates to temporary custody of local courts and out-of-state agencies under TAD
• Utilizes Out to Court Management system
• Serves as liaison between institution staff and law enforcement to schedule transports for court hearings
• Maintains and updates inmate records by scanning information to OnBase document management system
• Enters information into DOTS Portal as needed; enters appropriate status and reason codes into DOTS Portal
• Maintains correspondence with other agencies and responds to inmate inquiries Completes other record office functions as assigned
• Attends meetings, trainings and conferences
• May give presentations and conduct training
• Responds both verbally and in writing to questions and concerns

Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary; 1 course or 3 mos. exp. in records management (e.g., record retention, document management, confidentiality).

• Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills:

Records Management

Organization

Rehabilitation & Correction - Operation Support Center

Agency Contact Name and Information

[e-mail]

Unposting Date

Oct 5, 2026, 11:59:00 PM

Work Location

Toledo Correctional Institute

Primary Location

United States of America-OHIO-Lucas County-Toledo

Compensation

$23.65

Schedule

Full-time

Work Hours

40

Classified Indicator

Classified

Union

OCSEA

Technical Skills

Computer Literacy, Clerical & Data Entry, Communications, Records Management

Professional Skills

Active Learning, Teamwork, Time Management, Written Communication

Agency Overview

Who We Are…

Guided by a single mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.

What We Do…

The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.

To learn more about our agency, please visit our website at www.drc.ohio.gov

Are You Ready?

We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work you’ll ever find with a work family that is second to none!