Administrative Specialist: Data, Scheduling & Docs

Ohio Department of Rehabilitation and Correction (ODRC); Marysville (OH); On-site; USD 28,000 - 36,000; Full time

Job summary

The Ohio Department of Rehabilitation and Correction's Ohio Reformatory for Women in Marysville seeks a detail-oriented clerical professional to support daily operations. You will type, proofread, file, and process correspondence, reports and memos, while managing calendars and appointment scheduling.

You'll perform data entry into DOTS Portal and ORAS, coordinate mail and records, and provide support to multiple departments.

Qualifications

• 1 year of training or 1 year of experience in secretarial science or business office applications.
• For positions requiring technical terminology, applicants must also have 6 months training or 6 months experience in relevant technical terminology.
• Or equivalent of Minimum Class Qualifications For Employment noted above

Responsibilities

• Types, proofreads, and edits typed documents.
• Copies, scans, distributes, posts and/or files correspondences, reports, and memos.
• Prepares various documents (e.g., composes, types, obtains signatures)
• Performs routine administrative duties (e.g. composes and responds to routine correspondence and verbal requests not requiring the personal attention of supervisor)
• Produces typed copy of staff correspondence, schedules, logs kites and types responses
• Researches, retrieves, and enters data into DOTS Portal system or other applicable programs
• Directs telephone inquiries from the public to the appropriate staff member
• Inputs data entry into ORAS, as needed
• Maintains and provides applicable documentation as required by American Correctional Association Standards, Ohio Department of Rehabilitation and Correction Administrative Regulations, policies and/or procedures.
• Interacts with other departments
• Provides information and compilation of data
• Receives, sorts, reviews, and distributes all incoming/outgoing mail, correspondence, and directives
• Schedules and provides clerical support for appointments/meetings
• Performs general clerical tasks (e.g., answers telephones, files, orders supplies, inventory control, copies documents and files, maintains calendars and itineraries)
• Reviews visiting applications for completion of content and enters data into DOTS Portal System.
• Coordinates and ensures processing of routine tasks
• Sets up and maintains (e.g., organizes, alphabetizes and files) correspondences, forms, and reports
• Creates new files
• Purges records in accordance with applicable retention schedules
• Manages appointment schedules, notifies appropriate personnel of schedules, makes arrangements for meetings and provides clerical support to other offices, as assigned.
• Serves on committees and attends meetings, seminars, conferences, and in- service training as required
• Ensures work area is secure, clean, and orderly
• Provides other related clerical support as required
• Performs other duties as assigned.

Skills

Administrative Support

Computer Literacy

Clerical & Data Entry

Attention to Detail

Organizing and Planning

Time Management

Education

Secretarial science or business office applications

Tools

DOTS Portal system

ORAS

Job description

The Ohio Department of Rehabilitation and Correction's Ohio Reformatory for Women in Marysville seeks a detail-oriented clerical professional to support daily operations. You will type, proofread, file, and process correspondence, reports and memos, while managing calendars and appointment scheduling.

You'll perform data entry into DOTS Portal and ORAS, coordinate mail and records, and provide support to multiple departments.