Correction Records Management Officer - 20020955

Ohio Department of Rehabilitation and Correction (ODRC); Marysville (OH); On-site; USD 32,000 - 36,000; Full time

Job summary

Ohio Department of Rehabilitation and Correction (ODRC) in Marysville, OH is seeking a Records Clerk to manage the records retention system, prepare files for scanning, and respond to public records requests. The role involves indexing documents in OnBase, operating microfilm and scanning equipment, and ensuring quality control of outputs.

Applicants should have formal arithmetic education and a brief background in records management.

Qualifications

• Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary; 1 course or 3 mos. exp. in records management (e.g., record retention, document management, confidentiality).

Responsibilities

• Manage records retention and disposal system.
• Prepare files and documents for scanning and respond to public inquiries.
• Index documents stored on document imaging software (OnBase).
• Prepare exemplification documents and certificates of inmate status.
• Operate microfilm and scanning equipment.
• Inspect final products for quality and maintain equipment.

Skills

records management

data entry

clerical

computer literacy

communications

Tools

OnBase

Job description

Responsibilities

• Requires considerable knowledge in records management in order to manage system for records retention and disposal
• Prepare files and documents for scanning and pull and scan inmate master records in response to public inquiries and requests from DRC/DPCS staff
• Responsible for indexing documents stored on document imaging software (Onbase)
• Prepares correspondence and records in response to public record requests
• Prepare exemplification documents and certificate of inmate status
• Operate microfilm equipment (e.g., paper converter, viewer, photocopier) and operate scanning equipment
• Responsible for Inspecting the final product to assess quality, refills and replaces supplies in machines and clean adjust and performs routine maintenance on equipment
• Responsible for working with service representatives on repairs of equipment
• Verifies and researches inmate incarceration information on computers daily including use of RWARE, INTRA to locate and track file locations
• May function as lead worker over clerical employees involved in records maintenance activities
• Responsible for the training of staff in procedures for maintenance and storage of records
• Establishes due dates in responding to requests
• Assist staff in resolving problems regarding equipment
• Assists staff in responding to telephone calls, faxes and in-person inquiries from employees regarding printing, OnBase, or microfilm requests
• Handles ingoing and outgoing mail and explains procedures and answers questions
• Responsible for Inventories, orders, supplies and stocks shelves

Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary; 1 course or 3 mos. exp. in records management (e.g., record retention, document management, confidentiality).

Qualifications

• Or equivalent of Minimum Class Qualifications For Employment noted above.

Organization

Rehabilitation & Correction - Operation Support Center

Work Location

Ohio Reformatory for Women

Primary Location

United States of America-OHIO-Union County-Marysville

Compensation

$23.65

Schedule

Full-time

Work Hours

40

Classified Indicator

Classified

Union

OCSEA

Primary Job Skill

Corrections

Technical Skills

Computer Literacy, Clerical & Data Entry, Communications, Records Management

Professional Skills

Active Learning, Teamwork, Time Management, Written Communication

Agency Overview

Who We Are…

Guided by a single mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.

What We Do…

The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.

To learn more about our agency, please visit our website at www.drc.ohio.gov

Are You Ready?

We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work you’ll ever find with a work family that is second to none!