Records Analyst — Public Records & Archives

State of Indiana; Indianapolis (IN); On-site; USD 29,000 - 35,000; Full time

Benefits offered by this job

Medical plan options

Wellness rewards program

Health savings account

Pension plans

Paid leave programs

Education reimbursement

LinkedIn Learning access

Free Parking

Job summary

State of Indiana is seeking a Records Analyst to serve as the keeper of IDOC incarcerated individuals' records and provide quality support to multiple agencies from the Central Office in Indianapolis.

The role involves handling archival records, applying retention schedules, and guiding staff. A degree is not required; relevant experience is valued, with a starting salary around $31,668 and a comprehensive benefits package.

Qualifications

• Practical knowledge of agency policy, practice and objectives including structure and principles of laws and administrative rules concerning legal, historical and administrative value of records.
• Practical knowledge of history regarding judging historical significance of records.
• Practical knowledge of research methods and practices needed to direct or inform patrons of location of references.
• Practical knowledge of practices and methods of Records Analysis and storage related to retention methods, organizing and cataloging of records for retrieval and appropriate accessioning of records.
• Working knowledge of information management process: from forms development, through agency use and retention, to final disposition in Records Center or Archives.
• Working knowledge of printing and bindery methods, techniques and/or practices used for proper records retention and storage.
• Working knowledge of principles of forms design.
• Working knowledge of, and ability to use, modern office equipment including typewriters, personal computers, copiers and other equipment.

Responsibilities

• Follows senior analyst’s instructions and assist in implementation of forms/records analysis projects.
• Process incoming records in accordance with retention schedules and consult with senior Records Analyst or agency Program Director to determine which records should be stored permanently for historical significance.
• Accession or record, according to order of acquisition, incoming records by agencies and categories.
• Prepare descriptive records labeling and card catalog, accession register and inventory for permanent and/or Archival storage of records.
• Pickup and direct transferring of agency records to Archives.
• Locate requested references and coordinates Record Center items.
• Provide guidance to clerks and temporary employees on special projects.
• Receive instruction and training in records/forms analysis from senior analysts.
• Implement confidentiality procedures for forms and other records and follows established security measures.
• Assist in implementing paperwork simplification projects and prepares records for disposal or storage according to senior analyst’s instructions.
• Move and shelf records as instructed by senior co-workers.
• Assist with forms design.

Skills

Records policies

Records management

Research methods

Archivist knowledge

Information handling

Communication

Office equipment

Tools

Records Center

Archives

Job description

State of Indiana is seeking a Records Analyst to serve as the keeper of IDOC incarcerated individuals' records and provide quality support to multiple agencies from the Central Office in Indianapolis.

The role involves handling archival records, applying retention schedules, and guiding staff. A degree is not required; relevant experience is valued, with a starting salary around $31,668 and a comprehensive benefits package.