Records & Data Integrity Specialist (Remote)

Simera; San Francisco (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Simera is seeking a Records Specialist to manage, maintain, and organize company records and documentation. The role emphasizes accuracy, confidentiality, and orderly categorization of both physical and digital files, supporting audits and information requests.

You will enter data into databases and spreadsheets, verify records, and collaborate with remote teams to obtain missing information, while adhering to data management standards and company policies.

Qualifications

• Previous experience in records management, data entry, document control, or a similar role.
• Experience maintaining digital records, databases, or document management systems.
• Strong computer and digital skills.
• Excellent attention to detail and accuracy.
• English proficiency is required if the position involves working with English-speaking teams or documentation.

Responsibilities

• Create, update, organize, and maintain physical and digital records.
• Enter and verify information in databases, spreadsheets, and document management systems.
• Review records for accuracy, completeness, and consistency.
• Identify and correct errors, duplicate records, and missing information.
• Maintain organized filing systems and ensure documents are properly categorized.
• Retrieve records and documentation efficiently when requested.
• Process incoming documents and ensure they are properly recorded and stored.
• Assist with document scanning, indexing, uploading, and archiving.
• Track record updates, changes, and document status.
• Perform regular data and records quality checks.
• Assist with records retention, archiving, and disposal procedures.
• Maintain confidentiality when handling sensitive company, customer, or employee information.
• Prepare reports, spreadsheets, and summaries related to records and documentation.
• Coordinate with internal teams to obtain missing or updated information.
• Follow company policies, procedures, and data management standards.
• Support audits, compliance reviews, and information requests when required.

Skills

Attention to detail

Organizational skills

Data entry

Excel/Sheets

Databases

Document management

Data verification

Independent worker

Communication skills

Confidential data handling

Tools

Microsoft Excel

Google Sheets

Document management systems

Job description

Simera is seeking a Records Specialist to manage, maintain, and organize company records and documentation. The role emphasizes accuracy, confidentiality, and orderly categorization of both physical and digital files, supporting audits and information requests.

You will enter data into databases and spreadsheets, verify records, and collaborate with remote teams to obtain missing information, while adhering to data management standards and company policies.