Records Management & Compliance Specialist

K2 Services; Chicago (IL); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions in Chicago seeks a Records Specialist to support records and information management across client environments, handling creation, circulation, storage, and digitization while ensuring policy compliance.

This non-exempt role reports to the Records Leadership Team and requires meticulous organization, ability to manage multiple tasks, and proficiency with RMS and MS Office; physical tasks up to 40 lb.

Qualifications

• Education: High school diploma or GED required.
• Experience: 1 year in records management, file services, imaging/scanning or related roles preferred.
• Technical: Familiarity with RMS platforms; proficiency in MS Office.

Responsibilities

• Register, create, organize, and maintain files in RMS.
• Track circulation and movement of records with activity logs.
• Prepare inactive records for offsite storage, archiving or disposition.
• Perform file culling, categorization, indexing, and cleanup.
• Assist with file transfers, matter mobility and retention initiatives.
• Maintain labeling, indexing, and metadata standards for retrieval.

Skills

Records management

Documentation

Attention to detail

Communication skills

Confidentiality

Microsoft Office

Team collaboration

Independent work

Education

High school diploma or GED

Tools

FileTrail

iManage Records Manager

NetDocuments

OpenText DM

Microsoft Office

Job description

Opensity Solutions in Chicago seeks a Records Specialist to support records and information management across client environments, handling creation, circulation, storage, and digitization while ensuring policy compliance.

This non-exempt role reports to the Records Leadership Team and requires meticulous organization, ability to manage multiple tasks, and proficiency with RMS and MS Office; physical tasks up to 40 lb.