Records & Data Governance Specialist

K2 Services; New York (NY); On-site; USD 22,000 - 33,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions is seeking a Records Specialist to support records management operations within client environments. Responsibilities include creating, organizing, and tracking both physical and electronic files, ensuring accuracy and compliance with retention schedules, and supporting digitization and offsite storage processes.

The role emphasizes confidentiality, meticulous record-keeping, and collaboration with Records Leadership Team or Client Relations Manager.

Qualifications

• Strong understanding of records management principles and file lifecycle management.
• Excellent attention to detail with organizational and accuracy skills.
• Ability to manage multiple priorities in fast-paced environments.
• Strong verbal and written communication with a customer service mindset.
• Ability to maintain confidentiality and securely handle sensitive information.

Responsibilities

• Register, create, organize, and maintain physical and electronic files in RMS.
• Track circulation and movement of records with activity logs.
• Prepare inactive records for offsite storage or digitization per retention schedules.
• Perform file culling, indexing, and metadata accuracy.
• Assist with transfers, retention initiatives, and disposal activities.
• Monitor access and ensure confidentiality and security compliance.
• Coordinate shipments and maintain chain-of-custody documentation.

Skills

Records management

Documentation

Attention to detail

Communication

Confidentiality

Problem solving

Team collaboration

MS Office

Organizational skills

Independent work

Education

No degree specified

Tools

RMS

Document management systems

MS Office

Job description

Opensity Solutions is seeking a Records Specialist to support records management operations within client environments. Responsibilities include creating, organizing, and tracking both physical and electronic files, ensuring accuracy and compliance with retention schedules, and supporting digitization and offsite storage processes.

The role emphasizes confidentiality, meticulous record-keeping, and collaboration with Records Leadership Team or Client Relations Manager.