Legal Records Specialist — Organized & Compliance-Focused

GBTS; Baltimore (MD); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions in Baltimore, MD is seeking a meticulous Records Specialist to support records management operations in a professional office environment. The role focuses on maintaining accurate records systems, ensuring retention policy compliance, and assisting teams with timely retrieval and organization.

Responsibilities include classification, indexing, storage management, and audits to uphold data integrity, security, and efficiency.

Qualifications

• Previous experience in records management preferred
• Strong organizational and document management skills
• High level of attention to detail and accuracy
• Ability to manage confidential information with professionalism
• Strong communication and teamwork skills
• Ability to lift or move 40 lbs. or greater
• Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.
• Ability to walk, bend, kneel, stand or sit for an extended period of time

Responsibilities

• Records Management Oversight
• Maintain a structured classification and indexing system
• Ensure records are properly labeled and metadata is captured
• Manage both physical and digital records storage
• Safeguard sensitive and confidential records
• Assist staff with locating and retrieving records
• Ensure adherence to data protection, privacy, and retention policies
• Follow records retention and disposal schedules
• Support legal and compliance teams with records-related requests
• Conduct regular reviews and audits of records to ensure accuracy and compliance
• Identify discrepancies and implement corrective actions
• Maintain a high standard of accuracy and attention to detail
• Participate in ongoing training programs

Skills

Records management

Organization

Attention to detail

Confidential information handling

Communication

Teamwork

Physical stamina

Lifting 40 lbs

Lifting 75 lbs cart

Job description

Opensity Solutions in Baltimore, MD is seeking a meticulous Records Specialist to support records management operations in a professional office environment. The role focuses on maintaining accurate records systems, ensuring retention policy compliance, and assisting teams with timely retrieval and organization.

Responsibilities include classification, indexing, storage management, and audits to uphold data integrity, security, and efficiency.