Records & Mail Specialist (IRP/IFTA)

Highway Safety and Motor Vehicle; Tallahassee (FL); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Paid parental leave

Annual and sick leave

Nine paid holidays

State health insurance

Life insurance

Educational benefits

Contributory retirement plan

Job summary

The Florida Department of Highway Safety and Motor Vehicles (FLHSMV) seeks a Records Specialist to support IRP and IFTA programs. You will process mail and documents, prepare credentials for shipment, and ensure accurate records management with strict privacy controls.

The role requires strong clerical skills, data verification, and ability to work with standard office software. Benefits include paid leave and retirement options, with a stable government environment.

Qualifications

• Clear communication under varied conditions.
• General office procedures and equipment knowledge.
• Plan and organize work activities efficiently.
• Review materials for completeness and accuracy.
• Verify data on electronic files and maintain filing systems.
• Work with standard office software such as email, spreadsheets, and databases.
• Collaborate with coworkers to meet bureau goals.

Responsibilities

• Handle incoming and outgoing mail and documents for IRP/IFTA.
• Prepare credentials for shipment and record management.
• Coordinate with IRP and IFTA units for service intake and disposition.
• Maintain confidentiality and protect privacy of sensitive information.
• Assist with scanning, filing, and data entry tasks as needed.

Skills

Communication skills

Organization skills

Data verification

Attention to detail

Problem solving

Teamwork

Adaptability

Communication clarity

Tools

Email

Spreadsheets

Databases

Job description

The Florida Department of Highway Safety and Motor Vehicles (FLHSMV) seeks a Records Specialist to support IRP and IFTA programs. You will process mail and documents, prepare credentials for shipment, and ensure accurate records management with strict privacy controls.

The role requires strong clerical skills, data verification, and ability to work with standard office software. Benefits include paid leave and retirement options, with a stable government environment.