RECORDS SPECIALIST (WT: MOTORIST SERVICES SPECIALIST) - 76004495

State of Florida; Tallahassee (FL); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Annual and Sick Leave Package

Nine Paid Holidays

State Health and Life Insurance

Educational Benefits

Contributory Retirement Plan

Job summary

Florida Department of Highway Safety and Motor Vehicles (FLHSMV) seeks a Records Specialist to support the IRP and IFTA programs, handling incoming and outgoing mail and documents, and preparing credentials for shipment. The role emphasizes accurate record-keeping and adherence to privacy requirements.

The position requires clerical experience, with a focus on organization, data verification, and effective communication within a regulatory environment.

Qualifications

• Clear, effective communication under varying conditions.
• Knowledge of general office procedures and equipment.
• Skill in basic mathematical calculations.
• Ability to plan and organize work activities.
• Ability to verify data on electronic files.
• Ability to review materials for completeness and accuracy.

Responsibilities

• Handle incoming/outgoing mail and documents for IRP/IFTA programs.
• Prepare credentials for shipment and records management.
• Coordinate with IRP/IFTA units to ensure proper intake of service requests and disposition of work.
• Maintain confidentiality of sensitive information and protect taxpayer privacy.

Skills

Clear communication

General office procedures

Mathematical calculations

Organizational skills

Data verification

Job description

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RECORDS SPECIALIST (WT: MOTORIST SERVICES SPECIALIST) - 76004495

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:886726

Agency: Highway Safety and Motor Vehicle

Working Title: RECORDS SPECIALIST (WT: MOTORIST SERVICES SPECIALIST) - 76004495

BUREAU OF COMMERCIAL VEHICLES AND DRIVER SERVICES

IRP/IFTA EXAMINING & ISSUANCE UNIT 2

*Open Competitive Advertisement*

To be considered for this position, applicant responses to qualifying questions must be clearly stated within the employment history. Software systems, actual work experience, and years of employment must be clearly defined, or the application may not be considered for the position.

The Organization

The Florida Department of Highway Safety and Motor Vehicles (FLHSMV) provides highway safety and security through excellence in service, education, and enforcement. With a workforce of approximately 4,500 employees throughout the state, the Department is leading the way to A Safer Florida through the efficient and professional execution of its core mission: the issuance of driver licenses, vehicle tags and titles, and operation of the Florida Highway Patrol.

Our Benefits Include

• Annual and Sick Leave Package
• Nine Paid Holidays
• State Health and Life Insurance
• Educational Benefits
• Contributory Retirement Plan

To learn more about FLHSMV and why it’s a great place to work, visit our website at: flhsmv.gov/careers.

If you're seeking employment with a meaningful mission, opportunities for skill growth and career advancement, competitive medical and life insurance, retirement benefits, ample vacation and sick leave, paid holidays, and educational assistance, consider building your career at FLHSMV!

Duties and Responsibilities

This position is responsible for specialized clerical work that supports the International Registration Plan (IRP) and International Fuel Tax Agreement (IFTA) programs with respect to incoming mail, outgoing mail (including preparation of motor carrier credentials for shipment), or documents requiring scanning. The position incumbent will make independent decisions related to the organization and control of those documents and credentials received by the Bureau or prepared by the Bureau for shipment or records management purposes.

Duties include working with all the IRP and IFTA business units to ensure the proper intake of service requests and the proper disposition of completed work. The incumbent is entrusted with certain information that is confidential and/or exempt from public record and that, if not handled properly, could compromise carrier/taxpayer privacy or protection of personal identity.

Knowledge, Skills, and Abilities

• Ability to communicate clearly, effectively, and respectfully under a variety of conditions.
• Knowledge of general office procedures and equipment.
• Skill in basic mathematical calculations.
• Ability to plan and organize work activities.
• Ability to establish and maintain effective working relationships with coworkers and other Department business units.
• Ability to review materials for completeness and accuracy.
• Ability to verify data on electronic files.
• Knowledge of alphabetical and numerical filing.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to work with standard office software such as email, spreadsheets, and databases.
• Ability to foster cooperation and support coworkers in achieving bureau and Departmental performance goals.

Preferred Qualifications

Preference will be given to candidates with the following:

• At least 6 months of clerical support experience in such areas as mail handling, document handling, or filing, etc.

Job Related Requirements

• The work hours for this position are from 8:00 a.m. to 5:00 p.m., Monday thru Friday Occasional overtime required.
• Must be able to load, unload, and lift items that weigh up to 55 lbs.

General Information

• The state of Florida hires only U.S. citizens and lawfully authorized alien workers. All selected applicants are required to provide identification and either proof of U.S. citizenship or proof of authorization to work in the U.S. The Florida Department of Highway Safety and Motor Vehicles (FLHSMV) does not participate in employment sponsorship for work visa status (e.g., H-1B) or for Curricular Practical Training (CPT) or Optional Practical Training (OPT, STEM OPT).
• Applicants being considered for employment will be required to submit to a fingerprint-based background investigation, which will include a check of the criminal history records of the FBI. Fingerprints and associated information/biometrics will be retained in the FBI’s Next Generation Identification (NGI) system and fingerprints may continue to be compared against fingerprints submitted to or retained by NGI.
• In accordance with Section 110.1128, Florida Statutes, male applicants who were required to register with the Selective Service System must provide proof of registration or documentation verifying exemption status during the hiring process.
• The elements of the selection process may include a skill assessment and/or oral interview.
• FLHSMV employees are paid once a month on the last workday of each month. All state employees are required to participate in the direct deposit program pursuant to s. 110.113 Florida Statutes.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location

TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.