RECORDS SPECIALIST (WT: MOTORIST SERVICES SPECIALIST)

Highway Safety and Motor Vehicle; Tallahassee (FL); Presencial; USD 36.000 - 54.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Paid parental leave

Annual and sick leave

Nine paid holidays

State health insurance

Life insurance

Educational benefits

Contributory retirement plan

Descripción de la vacante

The Florida Department of Highway Safety and Motor Vehicles (FLHSMV) seeks a Records Specialist to support IRP and IFTA programs. You will process mail and documents, prepare credentials for shipment, and ensure accurate records management with strict privacy controls.

The role requires strong clerical skills, data verification, and ability to work with standard office software. Benefits include paid leave and retirement options, with a stable government environment.

Formación

• Clear communication under varied conditions.
• General office procedures and equipment knowledge.
• Plan and organize work activities efficiently.
• Review materials for completeness and accuracy.
• Verify data on electronic files and maintain filing systems.
• Work with standard office software such as email, spreadsheets, and databases.
• Collaborate with coworkers to meet bureau goals.

Responsabilidades

• Handle incoming and outgoing mail and documents for IRP/IFTA.
• Prepare credentials for shipment and record management.
• Coordinate with IRP and IFTA units for service intake and disposition.
• Maintain confidentiality and protect privacy of sensitive information.
• Assist with scanning, filing, and data entry tasks as needed.

Conocimientos

Communication skills

Organization skills

Data verification

Attention to detail

Problem solving

Teamwork

Adaptability

Communication clarity

Herramientas

Email

Spreadsheets

Databases

Descripción del empleo

Job description

Records Specialist (Motorist Services Specialist)

The Florida Department of Highway Safety and Motor Vehicles (FLHSMV) provides highway safety and security through excellence in service, education, and enforcement. With a workforce of approximately 4,500 employees throughout the state, the Department is leading the way to A Safer Florida through the efficient and professional execution of its core mission: the issuance of driver licenses, vehicle tags and titles, and operation of the Florida Highway Patrol.

Our Benefits Include Paid Parental Leave Annual and Sick Leave Package Nine Paid Holidays State Health and Life Insurance Educational Benefits Contributory Retirement Plan

To learn more about FLHSMV and why it’s a great place to work, visit our website at: flhsmv.gov/careers.

If you’re seeking employment with a meaningful mission, opportunities for skill growth and career advancement, competitive medical and life insurance, retirement benefits, ample vacation and sick leave, paid holidays, and educational assistance, consider building your career at FLHSMV!

Duties and Responsibilities This position is responsible for specialized clerical work that supports the International Registration Plan (IRP) and International Fuel Tax Agreement (IFTA) programs with respect to incoming mail, outgoing mail (including preparation of motor carrier credentials for shipment), or documents requiring scanning. The position incumbent will make independent decisions related to the organization and control of those documents and credentials received by the Bureau or prepared by the Bureau for shipment or records management purposes. Duties include working with all the IRP and IFTA business units to ensure the proper intake of service requests and the proper disposition of completed work. The incumbent is entrusted with certain information that is confidential and/or exempt from public record and that, if not handled properly, could compromise carrier/taxpayer privacy or protection of personal identity.

Knowledge, Skills, and Abilities Ability to communicate clearly, effectively, and respectfully under a variety of conditions. Knowledge of general office procedures and equipment. Skill in basic mathematical calculations. Ability to plan and organize work activities. Ability to establish and maintain effective working relationships with coworkers and other Department business units. Ability to review materials for completeness and accuracy. Ability to verify data on electronic files. Knowledge of alphabetical and numerical filing. Ability to understand and apply applicable rules, regulations, policies, and procedures. Ability to work with standard office software such as email, spreadsheets, and databases. Ability to foster cooperation and support coworkers in achieving bureau and Departmental performance goals.

Preferred Qualifications Preference will be given to candidates with the following: At least 6 months of clerical support experience in such areas as mail handling, document handling, or filing, etc.

Job Related Requirements The work hours for this position are from 8:00 a.m. to 5:00 p.m., Monday thru Friday Occasional overtime required. Must be able to load, unload, and lift items that weigh up to 55 lbs.

General Information The state of Florida hires only U.S. citizens and lawfully authorized alien workers. All selected applicants are required to provide identification and either proof of U.S. citizenship or proof of authorization to work in the U.S. The Florida Department of Highway Safety and Motor Vehicles (FLHSMV) does not participate in employment sponsorship for work visa status (e.g., H-1B) or for Curricular Practical Training (CPT) or Optional Practical Training (OPT, STEM OPT). Applicants being considered for employment will be required to submit to a fingerprint-based background investigation, which will include a check of the criminal history records of the FBI. Fingerprints and associated information/biometrics will be retained in the FBI’s Next Generation Identification (NGI) system and fingerprints may continue to be compared against fingerprints submitted to or retained by NGI. In accordance with Section 110.1128, Florida Statutes, male applicants who were required to register with the Selective Service System must provide proof of registration or documentation verifying exemption status during the hiring process. The elements of the selection process may include a skill assessment and/or oral interview. FLHSMV employees are paid once a month on the last workday of each month. All state employees are required to participate in the direct deposit program pursuant to s. 110.113 Florida Statutes. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.