HR Records Specialist – Confidential Personnel Files

Florida; Tallahassee (FL); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Dental, vision and supplemental ins.

State retirement plan

Paid holidays

Vacation and sick leave

Tuition waiver

Job summary

The Florida Department of Transportation is seeking an HR Senior Clerk to manage official personnel records and support the HR Office across the department.

Responsibilities include maintaining confidential records, processing public records requests, auditing records, and ensuring compliance with Florida law. The role offers an anticipated annual salary of $46,895.16 and opportunities to contribute to OneFDOT’s culture and service goals.

Qualifications

• Knowledge of Section 119, Florida Statutes (Public Records law).
• Experience with People First HRMS or similar HR management system.
• Proficiency in Nuance Power PDF Advanced and Adobe or similar software.

Responsibilities

• Maintain official personnel records for active and separated employees department-wide.
• Respond to public records requests and employment verifications.
• Audit records for accuracy and compliance with retention policies.
• File and archive documents; digitize records and manage electronic storage.
• Provide courteous telephone support and assist HR team in processes.

Skills

Organizing records

Auditing records

Tools

Nuance Power PDF Advanced

Adobe or similar software

Job description

The Florida Department of Transportation is seeking an HR Senior Clerk to manage official personnel records and support the HR Office across the department.

Responsibilities include maintaining confidential records, processing public records requests, auditing records, and ensuring compliance with Florida law. The role offers an anticipated annual salary of $46,895.16 and opportunities to contribute to OneFDOT’s culture and service goals.