Records & Information Management Specialist — NYC Onsite

Skadden, Arps, Slate, Meagher & Flom LLP; New York (NY); On-site; USD 65,000 - 80,000; Full time

Job summary

Skadden, Arps, Slate, Meagher & Flom LLP in New York seeks an Information Management Coordinator, onsite 9:30-5:30, to manage records lifecycle for attorneys, clients and business services professionals. The role emphasizes compliance, data accuracy, and safe handling of physical/digital media, with responsibilities across file reviews, retention programs, training, and cross-office coordination.

The position requires strong Excel and Microsoft Office skills, attention to detail, and the ability

Qualifications

• Must be highly detail-oriented and have experience working with large, complex data sets in a compliant manner.
• Knowledge of Firm computer software programs (Word, Outlook, Excel, PowerPoint), including strong Excel skills, with the ability to learn new software and operating systems
• Operates equipment and performs tasks safely, including safe lifting techniques
• Demonstrates strong interpersonal and communication skills, both verbally and in writing, with the ability to collaborate effectively with coworkers, communicate professionally with partners and other stakeholders, and work independently as well as part of a team
• Demonstrates strong organizational, prioritization, and customer service skills

Responsibilities

• Assist with attorney departure file reviews.
• Reconcile files of departing paralegals.
• Coordinate case room work and special records departmental projects.
• Act as floor representative for the department ensuring file keeping best practices.
• Communicate department and Firm best practices to partners, attorneys and business services professionals.
• Assist business services professionals and attorneys in proper use of Firm Records applications.
• Coordinate removal and retrieval of boxes to and from storage facilities.
• Coordinate with other offices for file retrieval/archival/destruction as necessary.
• Assist in implementing and administering retention and quality control programs.
• Assist management in determining need for change and in developing and implementing the same.
• Identify and communicate with management the need for training/coaching.
• Assist in training new employees and providing guidance to users.
• Demonstrate effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Maintain a complete understanding of the Firm's records management processes, best practices and systems.
• Manage Firm resources responsibly.
• Comply with Firm operations, policies and procedures.
• Regular and reliable physical presence to work on-site.
• Perform frequent physical exertion including standing, walking, bending, twisting, lifting up to 30 pounds.
• Perform other related duties as assigned.

Skills

Attention to detail

Data management

Excel skills

Communication

Team collaboration

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

Skadden, Arps, Slate, Meagher & Flom LLP in New York seeks an Information Management Coordinator, onsite 9:30-5:30, to manage records lifecycle for attorneys, clients and business services professionals. The role emphasizes compliance, data accuracy, and safe handling of physical/digital media, with responsibilities across file reviews, retention programs, training, and cross-office coordination.

The position requires strong Excel and Microsoft Office skills, attention to detail, and the ability