Information Management Coordinator

Skadden, Arps, Slate, Meagher & Flom LLP; New York (NY); On-site; USD 65,000 - 80,000; Full time

Job summary

Skadden, Arps, Slate, Meagher & Flom LLP in New York seeks an Information Management Coordinator, onsite 9:30-5:30, to manage records lifecycle for attorneys, clients and business services professionals. The role emphasizes compliance, data accuracy, and safe handling of physical/digital media, with responsibilities across file reviews, retention programs, training, and cross-office coordination.

The position requires strong Excel and Microsoft Office skills, attention to detail, and the ability

Qualifications

• Must be highly detail-oriented and have experience working with large, complex data sets in a compliant manner.
• Knowledge of Firm computer software programs (Word, Outlook, Excel, PowerPoint), including strong Excel skills, with the ability to learn new software and operating systems
• Operates equipment and performs tasks safely, including safe lifting techniques
• Demonstrates strong interpersonal and communication skills, both verbally and in writing, with the ability to collaborate effectively with coworkers, communicate professionally with partners and other stakeholders, and work independently as well as part of a team
• Demonstrates strong organizational, prioritization, and customer service skills

Responsibilities

• Assist with attorney departure file reviews.
• Reconcile files of departing paralegals.
• Coordinate case room work and special records departmental projects.
• Act as floor representative for the department ensuring file keeping best practices.
• Communicate department and Firm best practices to partners, attorneys and business services professionals.
• Assist business services professionals and attorneys in proper use of Firm Records applications.
• Coordinate removal and retrieval of boxes to and from storage facilities.
• Coordinate with other offices for file retrieval/archival/destruction as necessary.
• Assist in implementing and administering retention and quality control programs.
• Assist management in determining need for change and in developing and implementing the same.
• Identify and communicate with management the need for training/coaching.
• Assist in training new employees and providing guidance to users.
• Demonstrate effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Maintain a complete understanding of the Firm's records management processes, best practices and systems.
• Manage Firm resources responsibly.
• Comply with Firm operations, policies and procedures.
• Regular and reliable physical presence to work on-site.
• Perform frequent physical exertion including standing, walking, bending, twisting, lifting up to 30 pounds.
• Perform other related duties as assigned.

Skills

Attention to detail

Data management

Excel skills

Communication

Team collaboration

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.

About Us

Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world's major financial centers.

The Opportunity

We are seeking an Information Management Coordinator to join our Firm. This position will be based in our New Yorkoffice (onsite, 9.30 - 5.30). The Information Management Coordinator acts as a records and information management resource and liaison for the Firm's attorneys, clients and business services professionals, offering instruction and guidance when necessary and ensuring compliance at all times. This position participates in all aspects of the entire records lifecycle, from label creation to offsite storage for both paper and digital media.

• Assists with attorney departure file reviews.
• Reconciles files of departing paralegals.
• Coordinates case room work and special records departmental projects.
• Acts as a floor representative for the department ensuring that file keeping best practices are followed.
• Communicates department and Firm best practices to partners, attorneys and business services professionals.
• Assists business services professionals and attorneys in proper use of Firm Records applications.
• Coordinates removal and retrieval of boxes to and from storage facilities.
• Coordinates with other offices for file retrieval/archival/destruction as necessary.
• Assists in implementing and administering retention and quality control programs.
• Assists management in determining need for change, and in developing and implementing the same.
• Identifies and communicates with management the need for business services professionals training/coaching.
• Assists in training new employees and providing guidance to users.
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Maintains a complete understanding of the Firm's records management processes, best practices and systems.
• Manages Firm resources responsibly.
• Complies with and understands Firm operation, policies and procedures.
• Regular and reliable physical presence to (e.g., work as part of a team, meet with clients, use on-site equipment, etc.).
• Performs frequent physical exertion including: standing, walking, bending over, twisting, pushing, pulling, repetitive use of both hands, lifting or carrying up to 30 pounds.
• Performs other related duties as assigned.

Qualifications

• Must be highly detail-oriented and have experience working with large, complex data sets in a compliant manner, with the ability to maintain accuracy, protect confidentiality, and adhere to established procedures and processes
• Knowledge of relevant Firm computer software programs (e.g., Word, Outlook, Excel, PowerPoint), including strong Excel skills, with the ability to learn new software and operating systems
• Operates equipment and performs job tasks in a safe manner, including utilizing safe lifting techniques, while minimizing risk to self and others
• Demonstrates strong interpersonal and communication skills, both verbally and in writing, with the ability to collaborate effectively with coworkers, communicate professionally with partners and other stakeholders, and work independently as well as part of a team
• Demonstrates strong organizational, prioritization, and customer service skills, with