Records Management Specialist

Software Placement Group, SPG; Atlanta (GA); On-site; USD 45,000 - 65,000; Full time

Job summary

Software Placement Group (SPG) in Atlanta, GA is seeking a Records Management Specialist to support its Information Governance team. This on-site, full-time role focuses on maintaining and indexing physical and digital records, coordinating with attorneys and staff across offices, and ensuring compliance with firm standards.

The ideal candidate will be highly organized, detail-oriented, and service-minded, with strong MS Office proficiency and excellent communication skills.

Qualifications

• Bachelor's degree or equivalent professional experience in an office/records role.
• Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint).
• High attention to detail and strong organizational skills.
• Ability to work independently and in a team.
• Professional communication and customer-service mindset.
• Experience across multiple offices preferable.

Responsibilities

• Maintain accurate records for onsite files, containers, barcodes, and storage locations.
• Track and update information within the firm's records management system.
• Process requests from attorneys, legal teams, and administrative staff.
• Support physical file transfers related to client matter movement.
• Review, organize, index, and document physical records according to firm standards.
• Assist with records retention, disposition, and destruction workflows.
• Provide activity metrics and reporting related to records management.
• Help support training for office personnel on records and information procedures.
• Work with Information Governance leadership and team members to improve office processes.
• Assist with additional information management projects as needed.

Skills

Attention to detail

Organizational skills

Independent worker

Communication skills

Customer service mindset

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Location: Atlanta, GA | Schedule: Full-time, on-site

Overview

An established professional services firm is seeking a Records Management Specialist to support its Information Governance team. This role is ideal for someone highly organized, detail-oriented, and service-minded, who is comfortable working with both physical records and information tracking systems, helping attorneys, legal teams, and administrative staff manage client and firm information according to established processes and compliance standards.

What you'll do

• Maintain accurate records for onsite files, containers, barcodes, and storage locations
• Track and update information within the firm's records management system
• Process requests from attorneys, legal teams, and administrative staff
• Support physical file transfers related to client matter movement
• Review, organize, index, and document physical records according to firm standards
• Assist with records retention, disposition, and destruction workflows
• Provide activity metrics and reporting related to records management
• Help support training for office personnel on records and information procedures
• Work with Information Governance leadership and team members to improve office processes
• Assist with additional information management projects as needed

Required qualifications

• Bachelor's degree or professional services experience in an office, legal, administrative, or records-related role
• Strong Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint
• High attention to detail with strong organizational skills
• Ability to work independently while also supporting a collaborative team environment
• Professional communication skills and a customer-service mindset
• Comfortable working with attorneys, staff, and teams across multiple offices

Preferred qualifications

• Experience with information management, records management, or legal records is preferred

Why this role

This is a great opportunity to build or advance a career in legal information management with a well-established professional services team.