Records & Information Manager | Projects & Digitization

Wood, Smith, Henning & Berman LLP; Orlando (FL); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Competitive salary package

Medical, dental, vision insurance

Paid time off and holidays

Referral program

Job summary

Wood, Smith, Henning & Berman LLP seeks a Records Coordinator to manage both physical and electronic information for the firm and clients. The role emphasizes project management, retention compliance, and secure disposal under firm policies.

The ideal candidate will have a strong service mindset, teamwork focus, and a commitment to continuous improvement in records management, data security, and regulatory compliance within a legal environment.

Qualifications

• Bachelor's degree in records management or information science or related field.
• 7–10 years of legal records experience with project management exposure.
• Strong knowledge of records management principles, laws, and privacy.
• Excellent organizational skills and attention to detail.
• Proficiency with records management software and DMS.

Responsibilities

• Manage administrative and client matter projects from inception to end and delegate to clerks.
• Respond promptly to requests for records and information.
• Maintain organized systems for physical and electronic records and oversee transfers.
• Enforce retention policies and dispose of records as needed.
• Classify, label, index, and tag records with metadata for retrieval.
• Digitize physical records and implement digital archiving.
• Oversee workflows from creation to archiving and audit for accuracy.
• Provide training on record management best practices to staff.
• Assist with secure disposal of records and implement new tools.

Skills

Project Management

Record Management

Data Security

Training & Guidance

Communication Skills

Education

Bachelor's degree in records management or information science

Information Technology knowledge preferred

Tools

Records Management Software

Document Management Systems (DMS)

Job description

Wood, Smith, Henning & Berman LLP seeks a Records Coordinator to manage both physical and electronic information for the firm and clients. The role emphasizes project management, retention compliance, and secure disposal under firm policies.

The ideal candidate will have a strong service mindset, teamwork focus, and a commitment to continuous improvement in records management, data security, and regulatory compliance within a legal environment.