Records & Graduation Audit Specialist

Moraine Valley; Palos Hills (IL); On-site; USD 27,000 - 29,000; Full time

Job summary

Moraine Valley Community College is seeking a Records Analyst to perform audits of academic records, evaluate transfer credits, and manage graduation processing. You will work with Colleague and communicate with students to ensure accuracy of records.

Essential duties include transcript processing, transfer evaluation systems, graduation petitions, and advising on requirements. Strong attention to detail and organizational skills are required.

Qualifications

• Associate degree with 3–12 months of detail-oriented work experience.
• Experience or familiarity with Ellucian Colleague is preferred.
• Strong reading comprehension and ability to follow instructions.

Responsibilities

• Monitor and file documents and prepare data for reports.
• Process transcript requests and perform transfer credit evaluations.
• Prepare letters confirming graduation dates and degree attainment.
• Evaluate incoming transfer credits and prepare evaluation letters.
• Conduct initial and final graduation audits for eligible students.
• Inform students and staff about graduation requirements and transfer evaluations.
• Coordinate with program coordinators for waivers and substitutions.
• Process special admission applications and rank applicants.
• Coordinate special projects as required.
• Process high school and college transcripts and evaluate coursework.

Skills

Attention to detail

Communication skills

Basic computational skills

Independent work

Typing 40 wpm+

Database proficiency

Computer literacy

Organizational skills

FERPA knowledge (preferred)

Education

Associate degree or higher

Tools

Ellucian Colleague

Job description

Moraine Valley Community College is seeking a Records Analyst to perform audits of academic records, evaluate transfer credits, and manage graduation processing. You will work with Colleague and communicate with students to ensure accuracy of records.

Essential duties include transcript processing, transfer evaluation systems, graduation petitions, and advising on requirements. Strong attention to detail and organizational skills are required.