Student Records & Data Integrity Specialist

Society for College and University Planning; Moraga (CA); On-site; USD 44,000 - 68,000; Full time

Job summary

Saint Mary’s College of California is seeking a detail-oriented Student Records Administrator to manage and process student records, transcripts, diplomas, and related petitions in accordance with college policies.

You will maintain accurate documentation, run reports to audit data integrity, and safeguard confidentiality while providing timely service to students, faculty, and staff through multiple channels on site in Moraga, CA.

Qualifications

• Associate’s degree required; a Bachelor’s degree is preferred.
• Minimum of two years of progressively responsible experience in student records or Registrar operations.
• Experience with student information systems, transcripts, diplomas, or degree verification is preferred.

Responsibilities

• Analyze, evaluate, and process incoming student records and academic documentation.
• Process transcript requests, diplomas, and various petitions and verifications.
• Create and run reports to audit records for accuracy and data integrity.
• Maintain confidentiality and safeguard student education records and PII.
• Provide timely, professional service via phone, email, and in-person.

Skills

Student records administration

Registrar operations

Data processing

Data integrity

Microsoft Office

Google Workspace

Customer service

Attention to detail

Report writing

Communication skills

Education

Associate’s degree

Bachelor’s degree

Tools

Student Information Systems

Document imaging systems

Transcript/diploma systems

Enrollment verification systems

National Student Clearinghouse

Job description

Saint Mary’s College of California is seeking a detail-oriented Student Records Administrator to manage and process student records, transcripts, diplomas, and related petitions in accordance with college policies.

You will maintain accurate documentation, run reports to audit data integrity, and safeguard confidentiality while providing timely service to students, faculty, and staff through multiple channels on site in Moraga, CA.