Records Analyst (Enrollment Services)

Moraine Valley; Palos Hills (IL); On-site; USD 27,000 - 29,000; Full time

Job summary

Moraine Valley Community College is seeking a Records Analyst to perform audits of academic records, evaluate transfer credits, and manage graduation processing. You will work with Colleague and communicate with students to ensure accuracy of records.

Essential duties include transcript processing, transfer evaluation systems, graduation petitions, and advising on requirements. Strong attention to detail and organizational skills are required.

Qualifications

• Associate degree with 3–12 months of detail-oriented work experience.
• Experience or familiarity with Ellucian Colleague is preferred.
• Strong reading comprehension and ability to follow instructions.

Responsibilities

• Monitor and file documents and prepare data for reports.
• Process transcript requests and perform transfer credit evaluations.
• Prepare letters confirming graduation dates and degree attainment.
• Evaluate incoming transfer credits and prepare evaluation letters.
• Conduct initial and final graduation audits for eligible students.
• Inform students and staff about graduation requirements and transfer evaluations.
• Coordinate with program coordinators for waivers and substitutions.
• Process special admission applications and rank applicants.
• Coordinate special projects as required.
• Process high school and college transcripts and evaluate coursework.

Skills

Attention to detail

Communication skills

Basic computational skills

Independent work

Typing 40 wpm+

Database proficiency

Computer literacy

Organizational skills

FERPA knowledge (preferred)

Education

Associate degree or higher

Tools

Ellucian Colleague

Job description

Please submit your application on jobs.morainevalley.edu - Please do not use third party sites such as Indeed to ensure you application is submitted properly. Please be sure to completely fill out the application form with reference, resume and cover letter.
For more information, please contact Human Resources.
Office of Human Resources
[e-mail]
708-974-5704

Position Information

Job Title

Classification Title

Department

Work Location

Work Location Main Campus

Duties

Under the direction of the Assistant Dean of Enrollment Services, the Records Analyst performs detailed tasks related to audits of academic records prior to graduation, gathering, evaluating and ranking requirements for admission of Health Science programs, entering graduate information in Colleague in preparation for processing, evaluating transfer credit, communication with students, and other duties related to the accuracy and detail of student academic records. Records Analysts are dedicated to the learning college concepts by developing programs and facilitating activities that promote student success and lifelong learning.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• 1. Monitor and file documents and prepare data for reports and applications.
• 2. Process requests for transcripts, transcript evaluations including the creation and maintenance of transfer evaluation systems, graduation petitions, and allied health programs.
• 3. Prepare letters as requested by students who miss deadline for graduation to verity dates of attendance and/or degree attained.
• 4. Evaluate and process incoming transfer credit, including reverse transfer students. Prepare student evaluation letter.
• 5. Perform an initial and final graduation audit for students who petitioned and students eligible for auto-award program, including any transfer credit taken at other institutions attended and correspond with students as appropriate.
• 6. Inform students and other staff regarding graduation requirements, Health Science admission and transfer course evaluations.
• 7. Contact program coordinators for waivers and substitution letters as they relate to program requirements.
• 8. Process special admission applications and provide data and rank applications according to formula
• 9. Coordinate special projects as required.
• 10. Process and evaluate incoming high school transcripts using multiple measures. Evaluate incoming high school transcripts for any and all transitional coursework.
• 11. Process incoming college transcripts.
• 12. Process test results as required.
• 13. Serve walk-in traffic during evening hours and in the absence of the Departmental Assistants.
• 14. Perform related duties as assigned. May coordinate activities of student aides in achieving assigned tasks.

Education/Experience

• Minimum of an Associate’s degree in related area and a minimum of 3-12 months experience in work environment requiring close attention to detail required.
• Experience with Ellucian Colleague is preferred.

Qualifications

In addition to the above requirements, the following are sought:

• Ability to read and comprehend instructions, short correspondence, and memos.
• Effective communication skills and interpersonal skills.
• Basic computational skills.
• Ability to work independently and exercise good judgment.
• Ability to type 40 nwpm+ and utilize database platforms.
• Ability to operate a computer and relevant software.
• High level of organizational skills.
• Ability to work effectively in a high volume, production oriented environment.
• Knowledge of FERPA law is preferred.

Position Status

Position Status Full Time

Hours

General Hours: Monday 9:30 a.m.-6:00 p.m.
Tuesday through Friday: 8:30-5:00 p.m.
Hours may be adjusted
Summer hours may be different

Salary/Wage

Salary/Wage $19.54-$21.00 per hour plus exceptional benefits

Hourly/Salary

Hourly

HR will add

HR will add

Review of Applications Begins

Review of Applications Begins 11/06/2026

Position Type

Position Type Support/Hourly Staff

Posting Number

Posting Number SS00648P

Open Date

Open Date 10/29/2026

Close Date

Open Until Filled Yes

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Are you at State Universities Retirement System (SURS) annuitant, currently receiving a monthly annuity, or plan to apply for a retirement annuity under SURS within the next three (3) months?
  • Yes
  • No
• * How did you hear about this employment opportunity?
  • Chicago Tribune
  • HigherEdJobs
  • InsideHigherEd
  • Chronicle of Higher Education
  • MVCC Website/Posting
  • Employee of MVCC
  • Other
  • No Response
• * Do you have the minimum of an Associate's degree or higher?
  • Yes
  • No
• * Do you have a minimum of 3-12 months experience in work environment requiring close attention to detail? (Please be sure to list full-time equivalent experience)
  • Yes
  • NO
• Please tell us about your experience using Ellucian/Colleague or similar platform for Student Information Systems

  (Open Ended Question)