Receptionist – Spanish Required

Libertana; Los Angeles (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

Libertana in Los Angeles is seeking a friendly receptionist to manage front-desk duties, answer phones, greet visitors and route inquiries. You will maintain records, handle mail, order supplies, and support the HR Director with clerical tasks.

The role requires strong communication, organizational skills, and proficiency with Microsoft Office. Ideal candidates have at least a high school diploma and several years of clerical experience, with a customer‑focused approach in a fast-paced

Qualifications

• High school diploma or equivalent required.
• 3 years administrative or clerical experience preferred.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Basic understanding of administrative and clerical procedures.
• Highly organized and resourceful.
• Adept at prioritizing, scheduling, and multitasking in a fast-paced environment.
• Proficient with Microsoft Office (Word, PowerPoint, Excel)
• Customer-focused.
• Willingness to learn and grow with the company.

Responsibilities

• Answer telephone inquiries and route calls appropriately.
• Greet clients, visitors, and guests; determine purpose and direct accordingly.
• Maintain employee directory record-keeping system.
• Sort, distribute, and dispatch daily mail and faxes.
• Handle transcription, printing, photocopying, and faxing.
• Coordinate monthly luncheons and other events.
• Maintain office inventory and order supplies.
• Maintain and service office equipment as needed.
• Order home office supplies for employees.
• Create and send employee badges.
• Communicate with building management for repairs.
• Maintain safety and hygiene in the reception area.
• Assist the Human Resources department as needed.
• Accepts and performs other duties as assigned.

Skills

Verbal and written communication

Interpersonal skills

Organizational skills

Prioritizing & multitasking

Microsoft Office proficiency

Willingness to learn

Education

High school diploma or equivalent

Tools

Microsoft Office (Word, PowerPoint, Excel)

Job description

The receptionist is responsible for answering the telephones, greeting and announcing visitors, sorting the mail, maintaining office equipment, ordering office supplies and assisting the Director of Human Resources Manager in secretarial duties and general clerical support.

Qualifications

• High school diploma or equivalent.
• 3 years of administrative or clerical experience preferred.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Basic understanding of administrative and clerical procedures and systems.
• Highly organized and resourceful.
• Adept at prioritizing, scheduling, and multitasking in a fast‑paced environment.
• Proficient with Microsoft Office (Word, Power Point, Excel)
• Customer‑focused.
• Willingness to learn and grow with the company.

Essential Duties and Responsibilities

• General receptionist duties including answering telephone inquiries, channeling calls, taking messages, and paging staff as directed.
• Greets clients, visitors, and guests; determines the purpose of each person’s visits and directs or escorts them to the appropriate location.
• Establish and maintain a record‑keeping system for GOTO employee directory.
• Receiving, sorting, distributing, and dispatching daily mail and faxes.
• Handling transcription, printing, photocopying, and faxing.
• Coordinating monthly luncheons at the main office and other events as needed.
• Ordering and maintaining office inventory such as stationery, equipment, breakroom supplies and snacks.
• Maintaining office equipment and tracking service as needed.
• Ordering of home office supplies for employees (desks, chairs, etc.).
• Creating and sending out employee badges.
• Communicating with the building manager and maintenance personnel as needed for repairs and other building related items.
• Maintaining safety and hygiene standards of the reception area.
• Assist the Human Resources department as needed.
• Accepts and performs other duties and responsibilities as assigned.

Physical Requirements

• Stand, sit, talk, hear, reach, stoop, kneel and use of hands and fingers to operate computer, telephone, and keyboard on a frequent basis (up to 75% of the time).
• Close vision requirements due to computer work.
• Light to moderate lifting may be required (up to 25 lbs).