Receptionist/ Office Administrator

Hermetic Pumps Inc; Houston (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision

401(k) with company match

Paid PTO

Job summary

Hermetic Pumps Inc is seeking an organized receptionist/office administrator to join our Houston team. You will greet visitors, manage calls and emails, handle mail, and support general clerical duties to keep the office running smoothly.

You will assist with data entry, QuickBooks entries for accounting, shipments, and order processing, and help with event planning and supplies. Bilingual English and Spanish abilities are preferred, and proficiency with Microsoft Office is required.

Qualifications

• Experience in office administration or reception preferred.
• Strong organizational skills with attention to detail.
• Ability to manage multiple priorities and work independently or in a team.
• Bilingual in English and Spanish.

Responsibilities

• Greet visitors and perform receptionist duties professionally.
• Answer and route phone calls and emails.
• Receive and sort mail and manage outgoing mail.
• General clerical tasks including photocopying, filing, and mail distribution.
• Data entry and scanning tasks.
• Assist accounting with QuickBooks entries.
• Maintain electronic and hard copy filing systems.
• Assist with domestic and international shipments.
• Maintain office lists (phone lists, holiday schedules, birthdays).
• Order and maintain office supplies.
• Assist with event planning and organization.
• Support management with various tasks as needed.
• Support all departments with admin needs.

Skills

MS Office

QuickBooks

Organizational skills

Multitasking

Team player

Bilingual English/Spanish

Tools

Microsoft Office

QuickBooks

Job description

Description

Key Responsibilities

• Greet visitors and perform receptionist duties in a professional and welcoming manner.
• Answer and route phone calls and emails to the appropriate contacts.
• Receive and sort incoming mail and manage outgoing mail.
• Perform general clerical duties including photocopying, filing, and mail distribution.
• Complete data entry tasks and scan documents accurately.
• Assist accounting with QuickBooks entries.
• Maintain electronic and hard copy filing systems.
• Assist with domestic and international shipments.
• Maintain office lists, including phone lists, holiday schedules, and birthday lists.
• Order and maintain office supplies.
• Assist with event planning and organization.
• Support management with various tasks as needed.
• Support all departments with sales, order processing, shipping, related administrative needs.

We offer a competitive salary, health insurance, dental & vision, 401(k) with company match and paid PTO.

Our team is growing and there will be personal growth opportunities based on performance and skills.

Requirements

• Previous experience in office administration, reception, clerical support, or a related role preferred.
• Proficiency with Microsoft Office applications and general office equipment.
• Experience with QuickBooks is a plus.
• Strong organizational skills with attention to detail and accuracy.
• Ability to manage multiple priorities and work independently as well as part of a team.
• proficient in English & Spanish conversation