Receptionist & Office Coordinator (USI1)

Vse Aviation Inc (us); Florida; On-site; USD 32,000 - 42,000; Full time

Job summary

Vse Aviation Inc (us) is seeking a Corporate Receptionist/Office Administrator to greet visitors, route inquiries, and support management with clerical tasks. The role includes answering a 2-line phone system, handling mail, and maintaining an organized reception area.

The position requires discretion, planning, and strong organizational skills. Bilingual English/Spanish is preferred, and the candidate will undergo a background check and drug testing as part of the onboarding process.

Qualifications

• High School diploma or GED required.
• Associates degree preferred.
• Excellent communication and interpersonal skills required.
• Ability to promote a positive image of the company.
• Strong organizational and time-management skills.

Responsibilities

• Greet visitors and direct them to appropriate staff.
• Answer and route calls on a 2-line phone system.
• Sort and deliver mail; manage office supplies and inventory.
• Maintain security procedures including visitor badges and logbooks.
• Provide clerical support to management and coordinate events.
• Keep reception area neat and orderly at all times.

Skills

Communication

Interpersonal skills

Organizational skills

Time management

Microsoft Office

Education

High School diploma

Associates degree

Tools

Microsoft Office Suite

Job description

SUMMARY: The Corporate Receptionist/Office Administrator serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system. The position requires a great degree of discretion, planning, flexibility, and organization. This role will facilitate positive contact and communications between customers and company staff and perform administrative duties.DUTIES & RESPONSIBILITIES:Responsibilities include, but are not limited to:Presents a professional and welcoming image of the company.Welcomes all site visitors by greeting them, in person or on the telephone, answering or referring inquiries to the appropriate department.Operates 2-line phone system for Corporate and Aviation businesses, ensuring that calls are answered and routed appropriately.Sorts incoming mail and delivers to appropriate department or individual, processes outgoing mail.Maintains inventory of office supplies; orders new supplies as needed.Manages communications related to facility operations.Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.Maintains security by following procedures; monitoring logbook; issuing visitor badges, etc.Provides clerical and administrative support to management.Always oversees and maintains reception area in a neat and orderly condition.Coordinates Corporate events and functions.Other duties as assigned.MINIMUM REQUIREMENTS:High School diploma or GED.1 years of administrative or clerical work experience.Excellent communication and interpersonal skills.Ability to promote a positive image of the company.Excellent organizational skills and attention to detail.Excellent time management skills with a proven ability to meet deadlines.Ability to function well in a high-paced environment.Basic understanding of administrative and clerical procedures and systems.Proficient with Microsoft Office Suite or related software.PREFERRED REQUIREMENTS:Associates degree2+ years of administrative or clerical experience.Bilingual: English/SpanishOTHER:The selected applicant will be subject to a background check and drug testing.