Receptionist

USA Compression; Dallas (TX); On-site; USD 32,000 - 46,000; Full time

Job summary

USA Compression in Dallas, TX is seeking a friendly receptionist to greet guests, answer telephones, screen calls, and relay messages. You will direct visitors, coordinate with security, arrange ground transportation when needed, and manage mail and general correspondence.

The role supports executives, schedules conference rooms, orders supplies, and assists with catering and events. A high school diploma and strong communication skills required; 0–2 years of experience preferred; typical hours

Qualifications

• Strong communication skills with friendly, personable disposition.
• Ability to juggle multiple tasks and deal effectively with all levels of employees and guests.

Responsibilities

• Answer telephones, screen and direct calls, provide information to callers
• Take and relay messages for the company
• Greet guests and visitors
• Direct guests to the correct location and/or page the person they are visiting
• Call ground transportation for employees and visitors when needed
• Administer access badges and supports security measures by following procedures; monitoring logbook; issuing visitor badges.
• Order company supplies, stock and manage kitchen
• Schedule conference room appointments and assist with meeting room setup
• Arrange catering for business meetings
• Coordinate courier pickups and deliveries
• Prepare letters, documents, e-mails and general correspondence as needed
• Submit work orders for maintenance issues
• Support and assist traveling executives as needed
• Notify security when visitors will be parking in company garage
• Work with safety department to notify employees of any emergencies, also comply with fire warden trainings/certification.

Skills

Strong communication

Customer service

Multitasking

Education

High school diploma or equivalent

Tools

MS Office

Phone system

Job description

• Answer telephones, screen and direct calls, provide information to callers


• Take and relay messages for the company


• Greet guests and visitors


• Direct guests to the correct location and/or page the person they are visiting


• Call ground transportation for employees and visitors when needed


• Administer access badges and supports security measures by following procedures; monitoring logbook; issuing visitor badges.


• Order company supplies, stock and manage kitchen


• Schedule conference room appointments and assist with meeting room setup


• Arrange catering for business meetings


• Coordinate courier pickups and deliveries


• Prepare letters, documents, e-mails and general correspondence as needed


• Submit work orders for maintenance issues


• Support and assist traveling executives as needed


• Notify security when visitors will be parking in company garage


• Work with safety department to notify employees of any emergencies, also comply with fire warden trainings/certification.

Essential Duties and Responsibilities:

• Answer telephones, screen and direct calls, provide information to callers


• Take and relay messages for the company


• Greet guests and visitors


• Direct guests to the correct location and/or page the person they are visiting


• Call ground transportation for employees and visitors when needed


• Administer access badges and supports security measures by following procedures; monitoring logbook; issuing visitor badges.


• Order company supplies, stock and manage kitchen


• Schedule conference room appointments and assist with meeting room setup


• Arrange catering for business meetings


• Coordinate courier pickups and deliveries


• Prepare letters, documents, e-mails and general correspondence as needed


• Submit work orders for maintenance issues


• Support and assist traveling executives as needed


• Notify security when visitors will be parking in company garage


• Work with safety department to notify employees of any emergencies, also comply with fire warden trainings/certification.

Working Conditions:

• Usually, normal office working conditions.


• Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.

Requirements:

Education and/or Experience, Knowledge, Skills & Abilities:

• High school diploma or equivalent


• 0 - 2 years of relevant work experience


• Strong communication skills with friendly, personable disposition


• Ability to juggle multiple tasks and deal effectively with all levels of employees and guests


• Daily hours are 8:00 AM – 5:00 PM Monday through Friday

Preferred Skills:

• Some college level courses desired, but not required.


• 1+ years of related experience