Receptionist & Office Coordinator (USI1)

VSE Aviation; Town of Florida (NY); On-site; USD 32,000 - 42,000; Full time

Job summary

VSE Aviation in Miramar, FL is seeking a Corporate Receptionist/Office Administrator to greet visitors, answer calls, and direct inquiries. The role requires discretion, planning, and organization, serving as the first point of contact between customers and staff.

The position entails handling mail, coordinating facility operations, and providing clerical support to management, with a focus on maintaining a professional reception area and coordinating events.

Qualifications

• High School diploma or GED required; strong organization and attention to detail.
• Proficiency with Microsoft Office and related software.
• Bilingual English/Spanish preferred for communication.
• Strong communication and interpersonal skills are essential.

Responsibilities

• Presents a professional and welcoming image of the company.
• Welcomes all site visitors by greeting them in person or on the telephone.
• Operates 2-line phone system and routes calls appropriately.
• Sorts incoming mail and delivers to departments; processes outgoing mail.
• Maintains inventory of office supplies and orders as needed.
• Manages communications related to facility operations.
• Operates office machines and IT equipment as needed.
• Maintains security by following procedures and issuing visitor badges.
• Provides clerical and administrative support to management.
• Oversees reception area to remain neat and orderly.
• Coordinates Corporate events and functions.
• Performs other duties as assigned.

Skills

Excellent communication

Excellent organizational

Time management

Microsoft Office Suite

Bilingual (English/Spanish)

Education

High School diploma or GED

Associates degree

Tools

Microsoft Office Suite

Job description

Job Details:

Job Location: Miramar, FL 33025, Position Type: Full Time, Job Shift: 1st Shift, Job Category: Non DOT - Safety Sensitive Position, SUMMARY: The Corporate Receptionist/Office Administrator serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system. The position requires a great degree of discretion, planning, flexibility, and organization. This role will facilitate positive contact and communications between customers and company staff and perform administrative duties.

DUTIES & RESPONSIBILITIES:

• Presents a professional and welcoming image of the company.
• Welcomes all site visitors by greeting them, in person or on the telephone, answering or referring inquiries to the appropriate department.
• Operates 2-line phone system for Corporate and Aviation businesses, ensuring that calls are answered and routed appropriately.
• Sorts incoming mail and delivers to appropriate department or individual, processes outgoing mail.
• Maintains inventory of office supplies; orders new supplies as needed.
• Manages communications related to facility operations.
• Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
• Maintains security by following procedures; monitoring logbook; issuing visitor badges, etc.
• Provides clerical and administrative support to management.
• Always oversees and maintains reception area in a neat and orderly condition.
• Coordinates Corporate events and functions.
• Other duties as assigned.

QUALIFICATIONS: MINIMUM REQUIREMENTS:

• High School diploma or GED.
• 1 years of administrative or clerical work experience.
• Excellent communication and interpersonal skills.
• Ability to promote a positive image of the company.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced environment.
• Basic understanding of administrative and clerical procedures and systems.
• Proficient with Microsoft Office Suite or related software.

PREFERRED REQUIREMENTS:

• Associates degree
• 2+ years of administrative or clerical experience.
• Bilingual: English/Spanish

OTHER:

The selected applicant will be subject to a background check and drug testing.