Receptionist & Office Coordinator (USI1)

Socket.dev; Town of Florida (NY); On-site; USD 32,000 - 42,000; Full time

Job summary

Socket.dev is seeking a Corporate Receptionist/Office Administrator in Miramar, FL. You will greet visitors, answer phones, route inquiries, and perform essential clerical tasks in a fast-paced environment.

The role requires a High School diploma or GED and 1+ year of administrative experience. You will support security, mail, supplies, and event coordination while maintaining a professional image of the company.

Qualifications

• High School diploma or GED required.
• 1 year of administrative or clerical work experience.
• Excellent communication and interpersonal skills.
• Ability to promote a positive image of the company.
• Excellent organizational skills and attention to detail.

Responsibilities

• Greet visitors and present a professional, welcoming image.
• Answer calls on a 2-line phone system and route inquiries.
• Sort and deliver mail; process outgoing mail.
• Maintain office supplies and inventory; place orders as needed.
• Provide clerical support to management and coordinate events.
• Ensure reception area is neat and orderly at all times.

Skills

Communication skills

Interpersonal skills

Attention to detail

Time management

Microsoft Office

Education

High School diploma or GED

Associates degree

Tools

MS Office Suite

Phone system operation

Job description

Job Details

Job Location: FL0825 Miramar - Miramar, FL. Position Type: Full Time. Salary Range: Undisclosed. Job Shift: 1st Shift. Job Category: Non DOT - Safety Sensitive Position.

SUMMARY: The Corporate Receptionist/Office Administrator serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system. The position requires a great degree of discretion, planning, flexibility, and organization. This role will facilitate positive contact and communications between customers and company staff and perform administrative duties.

DUTIES & RESPONSIBILITIES

• Presents a professional and welcoming image of the company.
• Welcomes all site visitors by greeting them, in person or on the telephone, answering or referring inquiries to the appropriate department.
• Operates 2-line phone system for Corporate and Aviation businesses, ensuring that calls are answered and routed appropriately.
• Sorts incoming mail and delivers to appropriate department or individual, processes outgoing mail.
• Maintains inventory of office supplies; orders new supplies as needed.
• Manages communications related to facility operations.
• Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
• Maintains security by following procedures; monitoring logbook; issuing visitor badges, etc.
• Provides clerical and administrative support to management.
• Always oversees and maintains reception area in a neat and orderly condition.
• Coordinates Corporate events and functions.
• Other duties as assigned.

QUALIFICATIONS

MINIMUM REQUIREMENTS

• High School diploma or GED.
• 1 years of administrative or clerical work experience.
• Excellent communication and interpersonal skills.
• Ability to promote a positive image of the company.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced environment.
• Basic understanding of administrative and clerical procedures and systems.
• Proficient with Microsoft Office Suite or related software.

PREFERRED REQUIREMENTS

• Associates degree.
• 2+ years of administrative or clerical experience.
• Bilingual: English/Spanish.

OTHER

The selected applicant will be subject to a background check and drug testing.