Office Administrator

Harry Winston; New York (NY); On-site; USD 52,000 - 70,000; Full time

Job summary

Harry Winston is seeking an Office Administrator in New York to ensure efficient support for employees and visitors and to maintain a professional first impression.

You will handle reception duties, coordinate logistics, and provide administrative assistance to the HR team, including new hire packets, access cards, and invoicing.

The role requires a bachelor’s degree and 1–2 years of admin experience, excellent communication, and proficiency with Microsoft Office.

Qualifications

• Bachelor's degree and 1-2 years of administrative experience.
• Excellent written and verbal communication.
• Proficient in Microsoft Office.
• Knowledge of telephone consoles and related equipment.
• Ability to interact with people by telephone.
• Ability to remain calm during stressful situations.

Responsibilities

• Greet visitors and direct them to meetings or appointments.
• Issue security passes when necessary and offer refreshments.
• Handle basic inquiries of visitors and staff.
• Place, receive and route incoming calls through switchboard and provide information to callers in a professional manner.
• Arrange car service for visitors and staff.
• Maintain the reception area, kitchens, and printer stations in an orderly and tidy manner.
• Manage and place supplies for the 717 office.
• Accept deliveries and arrange for FedEx mailings.
• Sort and distribute incoming mail.
• Provide support to the HR team, including new hire packets and building access cards, and coding invoices.
• Order business cards for colleagues when needed.
• Perform general administrative duties including filing, word processing, data entry and internet research tasks.
• Work on other duties or projects as assigned by the Human Resources Manager.

Skills

Communication skills

Customer service mindset

Interpersonal skills

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office

Telephone systems

Job description

The Office Administrator must ensure that all employees’ and visitors’ needs are dealt with efficiently and properly with the highest level of customer service. Each area of duties is designed to ensure that the Office Administrator position provides the proper first impression of the company to all visitors and staff.

Key Duties, Responsibilities and Accountabilities

Reception Duties

• Greet visitors and direct them to meetings or appointments
• Issue security passes when necessary and offer refreshments
• Handle basic inquiries of visitors and HWI staff
• Place, receive and route incoming calls through switchboard and provide information to callers in a professional manner
• Arrange car service for visitors and HWI staff

Logistics Duties

• Maintain the reception area, kitchens, and printer stations in an orderly and tidy manner by removing clutter and keeping each area clean.
• Manage and place supplies for the 717 office
• Accept deliveries and arrange for FedEx mailings

Administrative Duties

• Sort and distribute incoming mail
• Provide support to the HR team, including but not limited to preparing new hire packets, requesting building access cards for new employees, and coding invoices
• Order business cards for colleagues when needed
• Perform general administrative duties including filing, word processing, data entry and internet research tasks
• Work on other duties or projects as assigned by the Human Resources Manager

Job Qualifications

• Bachelor‘s degree and a minimum of 1-2 years of administrative experience
• Excellent written and verbal communication skills
• Must be proficient in Microsoft Office
• Knowledge of telephone consoles and related equipment
• Ability to interact and communicate with people by telephone
• Ability to remain calm during stressful situations
• A friendly manner with visitors and colleagues
• Strong interpersonal skills and effective decision making ability
• Dependable, outgoing, organized, patient, tactful and personable
• A strong desire to work in a service oriented environment
• Initiative and confidence in all aspects of the position