Receptionist / Office Assistant / Office Clerk

NR CONSULTORES LDA; California; On-site; USD 25,000 - 33,000; Full time

Job summary

NR CONSULTORES LDA in California seeks a friendly receptionist and office clerk to provide welcoming front-of-house service and reliable clerical support. You will handle inquiries, manage calls and emails, and keep records organized to ensure a responsive workplace.

This role covers document handling, data entry, mail distribution, room setup, and general clerical tasks. Strong communication, attention to detail, and discretion with confidential information are essential, with training provided

Qualifications

• Clear communication and a courteous, helpful approach.
• Good organizational skills and attention to detail.
• Basic proficiency in email, word processing, spreadsheets, and calendars.
• Accurate typing, data entry, and recordkeeping skills.
• Ability to follow instructions and meet routine deadlines.
• Reliability, teamwork, and consistent follow-through.
• Sound judgment when handling personal or confidential information.
• A relevant school qualification or equivalent practical experience.
• Previous experience may not be required where training is provided.

Responsibilities

• Answer calls, emails, and routine enquiries, directing requests appropriately.
• Welcome visitors and follow sign-in and access procedures.
• Prepare, copy, scan, file, and retrieve documents.
• Enter and update information in spreadsheets, databases, and office systems.
• Check records for completeness and report discrepancies.
• Receive and distribute mail, deliveries, and office materials.
• Support meeting bookings, room setup, and document preparation.
• Monitor stationery and supplies and assist with replenishment.
• Track assigned requests and follow up on outstanding information.
• Maintain tidy reception, storage, and shared work areas.
• Protect confidential information and follow record retention procedures.
• Assist colleagues with routine administrative tasks.

Skills

Clear communication

Courteous approach

Organizational skills

Attention to detail

Email, word processing, spreadsheets

Data entry and recordkeeping

Follow instructions reliably

Reliability and teamwork

Confidential information handling

Education

Relevant school qualification or equivalent experience

Tools

Telephone systems

Document management tools

Job description

Provide welcoming front-of-house service and reliable clerical support. Handle enquiries, maintain records, and assist with everyday office tasks to keep the workplace organized and responsive.

Key Responsibilities

• Answer calls, emails, and routine enquiries, directing requests appropriately.
• Welcome visitors and follow sign-in and access procedures.
• Prepare, copy, scan, file, and retrieve documents.
• Enter and update information in spreadsheets, databases, and office systems.
• Check records for completeness and report discrepancies.
• Receive and distribute mail, deliveries, and office materials.
• Support meeting bookings, room setup, and document preparation.
• Monitor stationery and supplies and assist with replenishment.
• Track assigned requests and follow up on outstanding information.
• Maintain tidy reception, storage, and shared work areas.
• Protect confidential information and follow record retention procedures.
• Assist colleagues with routine administrative tasks.

Role-Specific Responsibilities

• Receptionist: Manage visitor arrivals, incoming calls, appointment enquiries, and reception readiness.
• Office Assistant: Support supplies, mail distribution, meeting arrangements, filing, and equipment service requests.
• Office Clerk: Focus on document processing, data entry, record verification, and routine correspondence.

Qualifications

• Clear communication and a courteous, helpful approach.
• Good organizational skills and attention to detail.
• Basic proficiency in email, word processing, spreadsheets, and calendars.
• Accurate typing, data entry, and recordkeeping skills.
• Ability to follow instructions and meet routine deadlines.
• Reliability, teamwork, and consistent follow-through.
• Sound judgment when handling personal or confidential information.
• A relevant school qualification or equivalent practical experience.
• Previous experience may not be required where training is provided.

Preferred Qualifications

• Experience in administration, reception, customer service, or clerical work.
• Familiarity with telephone systems, office equipment, or document management tools.
• Experience coordinating appointments or maintaining filing systems.
• Basic knowledge of purchasing or invoice documentation.
• Additional language skills relevant to the workplace or visitor base.

Scope by Role

• Receptionist: Serves as the first point of contact for visitors and callers.
• Office Assistant: Provides practical and administrative support across the office.
• Office Clerk: Maintains accurate documents, records, and routine processing.