Receptionist

staffingsolutiongroup.com; California (PA); Sur place; USD 32 000 - 42 000; Plein temps

Résumé du poste

Staffing Solution Group is seeking a friendly Receptionist to be the first point of contact, greet visitors, answer calls, and perform clerical tasks. You will schedule appointments, manage conference rooms, screen calls, coordinate with vendors, and keep the reception area tidy while supporting executives.

The ideal candidate has a high school diploma, experience at a front desk, and proficiency in Microsoft Office.

Qualifications

• High school diploma or equivalent.
• Experience as Front Office Representative or Receptionist.
• Proficient with Microsoft Office.
• Able to multitask with a customer-minded attitude.
• Commitment to overtime when required.

Responsabilités

• Greet visitors and manage front desk interactions.
• Receive, screen, and route phone calls.
• Schedule appointments and meetings.
• Reserve conference rooms and guide guests.
• Maintain reception area tidy and presentable.
• Provide secretarial support to executives.
• Type, scan, and copy documents.
• Coordinate with vendors for office supplies.
• Oversee office inventory and restock as needed.
• Perform other duties as assigned.

Connaissances

Communication skills

Multitasking

Team player

Self-motivated

Professional demeanor

Time management

Formation

High school diploma or equivalent

Outils

Microsoft Office

Description du poste

We are seeking a Receptionist with a friendly personality to be the first point of contact of our company by welcoming guests, receiving phone calls, along with other administrative and clerical tasks.

Responsibilities:

• Great visitors when they arrive at the office.
• Ability to make customers feel welcome by utilizing personal approach to service and maintain a positive attitude.
• Receive and distribute documents from and to couriers, and ensure they are correctly delivered.
• Be able to handle emotional, confrontational people in a calm and professional manner.
• Receive and screen phone calls throughout the day in a courteous and articulate way.
• Schedule appointments and meetings.
• Scheduling conference rooms.
• Guide guests to the waiting room, and then the relevant person.
• Make sure the reception area is presentable and tidy.
• Monitor and maintain inventory supplies in the office, including the responsibility to order next stuff.
• Monitor the visitor assets as security awareness.
• Offer secretarial support to executive staff.
• Type, scan, and copy documents.
• Order cafeteria supplies in the office including coffee, tea, and others.
• Assist Facility Manager with communication and coordination with vendors in regards to the office.
• Other duties as assigned.

Requirements:

• High school diploma or its equivalent
• Experience working as a Front Office Representative, Receptionist, or similar role
• Proficient with Microsoft Office
• Be a self-motivated individual and display initiative
• As well as be a team player and love to make guests feel at home
• Professional appearance and attitude
• Good written and verbal communication skills
• Able to multitask and customer minded attitude
• Commitment to work overtime on occasion
• Demonstrate excellent organizational, coordination and time management skills