Clinical Front Desk & Administrative Specialist

Panoramic Health; Tampa (FL); Hybrid; USD 34,000 - 42,000; Full time

Job summary

Clear Destination Inc. is seeking a Front Office Support to handle a variety of administrative and clerical tasks in Tampa. The role includes answering phones, filing, organizing documents, basic bookkeeping, and ensuring smooth office operations.

The ideal candidate will have 2–3 years of experience, a high school diploma or GED, and formal office administration training. Proficiency with Word, Excel, and Outlook, plus familiarity with office equipment, is required.

Qualifications

• High school diploma or GED.
• 2–3 years of experience in a similar role.
• Formal qualification in office administration or related training.
• Ability to create a welcoming environment.
• Experience answering and screening calls, and scheduling appointments.
• Professional appearance and business etiquette.
• Experience with Word, Excel, and Outlook.
• Familiarity with office equipment (printers, copiers, scanners, fax).
• Excellent interpersonal and communication skills.

Responsibilities

• Reporting to management and performing administrative duties.
• Answering telephone calls, as well as screening and forwarding calls.
• Scheduling and confirming appointments, meetings, and events.
• Welcoming and assisting visitors in a friendly and professional manner.
• Handling basic inquiries and sorting mail.
• Copying, scanning, and filing documents.
• Monitoring office supplies and ordering replacements.
• Keeping the reception area tidy and observing professional etiquette.
• Perform other duties and responsibilities as required, assigned, or requested.

Skills

Interpersonal skills

Phone etiquette

Scheduling

Customer service

Office software

Education

High school diploma or GED

Office administration training

Tools

Microsoft Word

Microsoft Excel

Outlook

Printers & scanners

Job description

Position Summary

The Front Office Support position plays a key role in the daily operations of the office by performing a variety of administrative and clerical tasks. This role requires strong organizational skills, professionalism, and familiarity with office equipment, software, and office procedures. Responsibilities include filing, answering phones, organizing documents, basic bookkeeping, and providing exceptional front desk support to visitors and staff.

Key Responsibilities

• Report to management and perform administrative duties as assigned.

• Answer telephone calls, screen incoming calls, and forward calls to the appropriate parties.

• Schedule and confirm appointments, meetings, and events.

• Welcome and assist visitors in a friendly and professional manner.

• Handle basic inquiries and sort incoming mail.

• Copy, scan, and file documents.

• Monitor office supply levels and order replacements as needed.

• Maintain a clean, organized, and professional reception area.

• Observe and uphold professional business etiquette at all times.

• Perform other duties and responsibilities as required, assigned, or requested.

Qualifications

Education

• High school diploma or GED.

• Formal qualification in office administration, secretarial work, or related training.

Experience

• Two (2) to three (3) years of experience in a similar role.

• Experience answering and screening calls, as well as scheduling appointments.

Skills & Competencies

• Exceptional ability to create a welcoming and positive environment for patients, visitors, and staff.

• Ability to observe business etiquette and maintain a professional appearance.

• Proficiency with word processing, spreadsheets, and email applications, including Microsoft Word, Excel, and Outlook.

• Working knowledge of office equipment, including printers, copiers, scanners, and fax machines.

• Excellent interpersonal and communication skills.

Additional Information

The ideal candidate will be highly organized, customer-service oriented, and capable of managing multiple administrative tasks while maintaining a professional and welcoming office environment. Familiarity with all necessary office equipment, software, and office procedures is required.