Receptionist/Office Assistant

Career Group; New York (NY); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Discretionary bonus

Fully covered benefits for employee & family

Free daily breakfast, lunch, and snacks

15 vacation days + sick days

401k match

Office closed between Christmas and New Year’s

Job summary

A leading Private Equity firm is seeking a Receptionist/Office Assistant to join their professional environment in Midtown NYC. This entry-level position requires strong interpersonal skills and professionalism, serving as the first point of contact for visitors and supporting the administrative team. Key responsibilities include answering calls, greeting visitors, and managing office events. Competitive salary ranging from $70,000 to $95,000 plus benefits.

Qualifications

• Prior experience in a reception or administrative role.
• Exceptional interpersonal skills and the ability to build relationships across all levels of the organization.
• Ability to work well under pressure and manage multiple tasks simultaneously.
• Proven ability to maintain confidentiality and demonstrate good judgment.

Responsibilities

• Answer all incoming calls professionally and forward them internally.
• Greet visitors with a warm, professional demeanor.
• Coordinate meeting room arrangements and provide hospitality for visitors.
• Assist the global Executive Assistant team with meeting room reservations.

Skills

Interpersonal skills

Confidentiality

Professionalism

MS Office Suite proficiency

Communication skills

Ability to work under pressure

Team collaboration

Initiative

Attention to detail

Job description

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$70,000.00/yr - $95,000.00/yr

Receptionist/Office Assistant – Top Private Equity Firm

A leading Private Equity firm is seeking a Receptionist/Office Assistant to join their fast-paced, professional corporate environment. As the first point of contact for visitors and a key resource for the administrative team, the ideal candidate will demonstrate superior interpersonal skills, discretion, confidentiality, and professionalism at all times.

Location: In-office, 5 days/week (Monday – Friday) Midtown NYC, Rockefeller Center

60-70 people in the NYC office

Salary: $70-95k base + discretionary bonus, fully covered benefits for employee & family, free daily breakfast, lunch, and snacks, 15 vacation days + sick days, office closed between Christmas and New Year’s, 401k match (100% of the first 3% in eligible compensation, 50% of the next 2%)

Hours: 8:30am – 5:30pm, Monday through Friday

Responsibilities

• Answer all incoming calls professionally and forward them internally as appropriate.
• Collaborate with the Facilities Director/Office Manager on relevant tasks.
• Greet visitors with a warm, professional demeanor; offer beverages and assist with seating.
• Review, advise, arrange, and reschedule meetings in the NYC office.
• Coordinate meeting room arrangements, provide hospitality for visitors, and notify employees of visitor arrivals.
• Work closely with the office porter to maintain meeting rooms, hoteling areas, and café spaces.
• Plan and coordinate office events, including happy hours, holiday parties, and HR/networking events.
• Log visitors and services in the building’s management system.
• Assist guests with ancillary needs such as printing, car services, etc.
• Provide administrative support for mailings, deliveries, FedEx, and other office tasks.
• Order and maintain office and pantry supplies.
• Assist the global Executive Assistant team with meeting room reservations and catering coordination.
• Function as part of a collaborative, dynamic administrative team, adhering to the firm’s cultural values and "One Team" philosophy.

Qualifications

• Prior experience in a reception or administrative role.
• Exceptional interpersonal skills and the ability to build relationships across all levels of the organization.
• Ability to work well under pressure and manage multiple tasks simultaneously.
• Proven ability to maintain confidentiality, exercise discretion, and demonstrate good judgment.
• Proficiency in MS Office Suite.
• Strong communication skills and the ability to collaborate effectively with diverse individuals.
• Creative, entrepreneurial team player with initiative, drive, and intellectual curiosity.
• Commitment to upholding the highest level of integrity, professionalism, and character.
• A passion for continuous professional and personal improvement.

Please submit your resume to apply!

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative