Executive Assistant & Office Lead – Premier Private Equity Firm

Career Group; New York (NY); Hybrid; USD 100,000 - 125,000; Full time

Benefits offered by this job

Fully Paid Benefits (medical/dental/ve

401k with match

PTO

Job summary

Career Group is hiring an Executive Assistant & Office Lead for a premier private equity firm in Midtown Manhattan. The role blends high-level executive support with operational leadership in a brand-new office, with a hybrid schedule (4 days onsite, Fridays remote).

The ideal candidate has 3+ years in admin/front-office roles, strong discretion, and excellent communication. Proficiency in Microsoft Office and Zoom is essential; CRM/expense tools are a plus.

Qualifications

• 3+ years of experience in an administrative or front-office role, ideally within Private Equity, Finance, or a high-growth tech environment.
• Discretion and the ability to handle confidential communications.
• Polished, professional communication with senior stakeholders and external partners.
• Proficiency in Microsoft Office (Outlook/Teams) and Zoom; experience with CRM or expense tools.

Responsibilities

• Provide high-touch executive support to a team of 2, including calendar management and travel arrangements.
• Own the front desk, oversee daily office operations, and ensure a professional environment.
• Coordinate daily catered lunches and manage office supplies, mail, and shipments.
• Plan and coordinate internal events and high-profile client meetings including logistics and catering.
• Serve as onsite IT support for Zoom/Teams setup and conferencing systems, liaising with global IT.
• Contribute to building a professional, collaborative NYC office culture.

Skills

Calendar management

Travel planning

Expense processing

Front-office experience

Discretion & confidentiality

Executive communication

Zoom/Teams proficiency

CRM/expense tools

Tools

Microsoft Office (Outlook, Teams)

Zoom

SugarCRM

Concur

Navan

Job description

Executive Assistant & Office Lead – Premier Private Equity Firm

$100,000- 125,000 Discretionary Bonus DOE + Fully Paid Benefits (medical/dental/vision), 401k with match + PTO + perks!

A growing boutique Private Equity firm is seeking an autonomous, high-impact Executive Assistant to serve as the foundational administrative lead for their brand-new Midtown Manhattan office. This role is perfect for a proactive self-starter who enjoys running an office environment—balancing high-level executive support with the operational management required to keep a beautiful workspace running.

Location: Midtown East— Hybrid (4 days onsite / Fridays remote depending on team needs)

Key Responsibilities

• Executive Support: Provide high-touch support to a team of 2, including complex calendar management, domestic/international travel, and expense processing.
• Office Ownership: You will manage the front desk, oversee daily operations, and ensure a professional, welcoming experience for all visitors.
• Logistics & Catering: Coordinate daily catered lunches, manage kitchen and office supply inventory, and handle all mail and shipments.
• Event Planning: Support the planning and execution of internal team events and high-profile client meetings, including all logistical coordination and catering.
• Technical Troubleshooting: Serve as the onsite point person for light IT support (Zoom/Teams setup, conferencing systems, and printers), partnering with the global IT team for complex issues.
• Culture Carrier: Contribute to building a professional, collaborative, and high-performance environment as the NYC team establishes its local presence.

The Ideal Candidate

• Experience: 3+ years of experience in an administrative or front-office role, ideally within Private Equity, Finance, or a high-growth tech environment.
• Mindset: Proactive, self-directed, and solutions-oriented.
• Discretion: Exceptional judgment and the ability to handle sensitive and confidential communications.
• Communication: Polished and professional with the confidence to engage senior stakeholders and external partners effectively.
• Technical Savvy: Proficient in Microsoft Office (Outlook, Teams), Zoom, and ideally CRM or expense management tools (SugarCRM, Concur, Navan).