Receptionist - Legal Office

Confidential; Alabama; On-site; USD 29,000 - 35,000; Full time

Benefits offered by this job

Benefits and PTO

Job summary

Confidential is seeking a full-time Receptionist for a legal office in Alabama. You will greet clients, answer multi-line phones, schedule appointments, collect intake materials, and support front-desk operations.

A positive, professional demeanor is essential. You must have excellent communication, be reliable and punctual, neat in appearance, and capable of multitasking. Basic computer skills and proficiency with Microsoft Office/Word are required; personal injury law experience is a plus.

Qualifications

• Excellent communication skills required.
• Reliable and punctual.
• Neat, professional appearance.
• Able to multitask.
• Basic computer skills; MS Office and Word required.
• Experience in personal injury law preferred.

Responsibilities

• Answer multi-line phone in a fast-paced environment.
• Screen and transfer calls.
• Schedule appointments and assist with client intake materials.
• Maintain reception area and keep it clean and organized.
• Process mail, faxes, and other documents; file electronic documents.
• Assist with other administrative duties as needed.
• Greet and welcome clients, visitors, and attorneys.
• Direct calls and visitors to appropriate person or department.

Skills

Communication

Reliability

Punctuality

Multitasking

Professionalism

Customer service

Tools

Microsoft Office

Microsoft Word

Job description

Job Description

Job Description

Legal Office seeks Full-time Receptionist

Requirements: Must have excellent communication skills. Must be reliable and punctual. Must be neat and professional in appearance, with the ability to multi-task. Must have basic computer skills and a common-sense approach. Prior experience with Microsoft Office and Microsoft Word a must. Prior experience personal injury law preferred.

• Administrative Tasks:

  • Answer multi-line phone in a fast paced environment.
  • Screen and transfer calls.
  • Schedule appointments, meetings, and assist new clients with intake materials.
  • Manage and maintain the reception area, ensuring it is clean and organized.
  • Sort, distribute, and file mail, faxes, and other documents.
  • Process incoming and outgoing correspondence.
  • Label and sort electronic files.
  • Assist with other administrative duties as needed.

• Communication:

  • Maintain a professional and courteous demeanor with all clients and staff.
  • Communicate effectively, both verbally and in writing.
  • Maintain confidentiality of sensitive information.

• Organization:

  • Maintain accurate records and files.
  • Prioritize tasks and manage time effectively.
  • Ensure that all tasks are completed accurately and in a timely manner.

• Client Interaction:

  • Provide information and answer general inquiries.
  • Greet and welcome clients, visitors, and attorneys.
  • Answer and screen phone calls, emails, and other communications.
  • Direct calls and visitors to the appropriate person or department.

• Excellent Benefit package and PTO.