Legal ReceptionistAdministrative Assistant

MEDICO-LEGAL EVALUATIONS PA; Marlboro Township (NJ); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Paid time off

Bonus based on performance

Competitive salary

Opportunity for advancement

Job summary

MEDICO-LEGAL EVALUATIONS PA is seeking a highly organized Receptionist/Administrative Assistant to support a medical-legal office in Marlboro Township, NJ. The role focuses on client service, front-desk operations, and administrative tasks across multiple sites.

The ideal candidate will have experience in a legal or medical setting, strong communication skills, and the ability to manage calendars and sensitive paperwork.

Qualifications

• Proven experience as a receptionist, legal secretary, or administrative assistant in a medical or legal environment is a strong plus.
• Strong communication skills and professional telephone demeanor.
• Highly organized with attention to detail and ability to multitask in a fast-paced setting.
• Proficiency with office software and digital scheduling tools.
• Willingness to travel between locations as required.

Responsibilities

• Greet patients, manage check-in/check-out, and handle intake/consent forms.
• Coordinate medical-legal examinations and manage multi-provider calendars.
• Perform clerical tasks: mail, emails, scanning, filing, and document management.
• Answer and route calls, screen inquiries, and communicate with clients professionally.
• Travel to alternate office locations to provide on-site support and patient check-ins.

Skills

Receptionist experience

Legal/medical office experience

Verbal and written communication

High organization

Scheduling proficiency

Travel readiness

Office software proficiency

Tools

MS Office

Electronic Medical Records

Job description

Benefits

• Paid time off
• Bonus based on performance
• Competitive salary
• Opportunity for advancement

Overview We are seeking a highly organized and professional Receptionist/Administrative Assistant to join our team. This role is essential for ensuring the smooth operation of our medical - legal office, providing exceptional service to our clients, and supporting the administrative functions of the office. The ideal candidate will have experience in a legal office and be proficient in various office systems.

Key Responsibilities

• Patient & Client Services: Warmly greet patients upon arrival, manage the check-in/check-out process, and ensure all necessary intake and consent forms are accurately completed.
• Scheduling: Coordinate and schedule medical-legal examinations while managing multi-provider calendars.
• General Clerical & Administrative Support: Send routine correspondence, manage incoming mail/email, scan/copy documents, and maintain organized digital and physical filing systems.
• Phone & Communication: Handle incoming calls professionally, screen inquiries, answer client questions, and route messages efficiently.
• Multi-Site Support: Travel to alternate office locations as needed to provide on-site administrative coverage and patient check-ins.

Qualifications and Skills

• Proven experience as a receptionist, legal secretary, or administrative assistant (experience in a medical or legal environment is a strong plus).
• Strong verbal and written communication skills with a professional telephone demeanor.
• High level of organization, attention to detail, and ability to multitask in a fast-paced environment.
• Proficiency with office software and digital scheduling tools.
• Reliable transportation and willingness to travel between practice locations as required.