Bilingual Spanish Receptionist

AppleOne Employment Services; Novato (CA); On-site; USD 28,000 - 40,000; Full time

Job summary

AppleOne seeks a Bilingual Spanish Receptionist for a professional legal services setting in Novato. You will be the first point of contact for clients, visitors, callers, and staff, ensuring a welcoming and organized reception area.

Daily duties include front desk operations, call routing, mail and fax handling, conference room scheduling, data entry, and support on various administrative tasks. Requires bilingual fluency and strong customer service skills.

Qualifications

• Fluent in Spanish and English.
• 1–2 years of relevant reception, administrative support, or customer service experience preferred.
• Strong computer skills and ability to learn office systems.

Responsibilities

• Open and close the front lobby each business day per office procedures.
• Answer and route calls on a multi-line system with excellent customer service.
• Greet clients, visitors, and vendors in a professional, friendly manner and assist as needed.
• Review, route, and manage incoming mail, faxes, and related materials.
• Schedule conference rooms, monitor usage, and prepare spaces for meetings.
• Assist with data entry, scanning, mass mailings, and other tasks.

Skills

Bilingual Spanish

Customer service

Front desk

Professional communication

Education

Some college

Tools

MS Office

Job description

Job Summary

We are seeking a Bilingual Spanish Receptionist for an opportunity in Novato within a professional legal services environment. This role is ideal for a polished, dependable, and service-focused administrative professional who enjoys being the first point of contact for clients, visitors, callers, and internal team members.

The Bilingual Spanish Receptionist will support the daily operation of the front desk and reception area while helping maintain a welcoming, organized, and efficient office environment. This is a great opportunity for someone with reception, administrative support, or customer service experience who wants to build their career in a stable, team-oriented legal office setting. The role offers exposure to legal office operations, opportunities to learn, and the chance to contribute to a supportive and professional workplace.

Key Responsibilities

• Open and close the front lobby each business day according to established office procedures.
• Answer and route calls through a multi-line telephone system while providing excellent customer service to callers.
• Greet clients, visitors, and vendors in a professional and friendly manner and assist them as needed.
• Review, route, and maintain incoming faxes, fax routing guides, hand deliveries, mail, forms, logs, and related administrative materials.
• Schedule conference rooms and interview rooms, monitor usage, and prepare meeting spaces for appointments, depositions, and internal meetings.
• Assist with administrative and legal support projects such as data entry, scanning, mass mailings, and other assigned tasks.

Compensation and Benefits

• Compensation: $25.00 per hour.

Required Qualifications and Skills

• Manage front desk reception duties, including greeting visitors, answering phones, and routing calls.
• Support daily administrative operations, including fax routing, mail support, conference room scheduling, and document handling.
• Assist with legal office projects such as data entry, scanning, and mass mailings.
• Maintain a professional, organized, and client-focused reception area.
• Fluent in Spanish and English.
• 1 to 2 years of relevant reception, administrative support, or customer service experience preferred.
• Some college preferred.
• Strong computer skills and the ability to learn office systems and procedures.
• Professional appearance, friendly communication style, and excellent customer service skills.
• Ability to multitask, stay calm under pressure, and manage competing priorities.
• Dependable, punctual, organized, and motivated to learn.
• Ability to handle confidential information and interact professionally in a legal services environment.

Preferred Qualifications

• Prior experience in a legal office or professional services environment.
• Familiarity with legal documents, legal terminology, or law firm administrative procedures.
• Experience operating a multi-line phone system or switchboard.
• Experience supporting conference room scheduling, mail routing, scanning, or document management tasks.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.