Bilingual Receptionist

AppleOne Employment Services; Novato (CA); Presencial; USD 36.000 - 48.000; Jornada completa

Descripción de la vacante

AppleOne Employment Services is seeking a professional and friendly bilingual Legal Receptionist to be the first point of contact for a busy law firm. You will greet clients, manage a multi-line phone system, and coordinate rooms for meetings and depositions in a fast-paced setting.

Fluency in Spanish and English is required, with prior reception or customer service experience preferred. Strong computer, communication, and organizational skills are essential, as is a professional demeanor and

Formación

• Bilingual Spanish and English required.
• Previous reception or customer service experience preferred.
• Professional appearance and friendly, positive attitude.
• Strong computer skills.
• Excellent communication and organizational skills.
• Ability to multitask and prioritize in a busy environment.
• Ability to remain calm and professional under pressure.
• Dependable and detail-oriented.
• Willingness and enthusiasm to learn.
• Some college preferred.
• Knowledge of legal terminology or documents is a plus.

Responsabilidades

• Welcome clients, visitors, and guests with a professional and friendly attitude.
• Answer and direct calls using a multi-line telephone system.
• Provide excellent customer service to callers and visitors.
• Open and close the front lobby according to established procedures.
• Receive, review, and distribute incoming faxes and deliveries.
• Assist with mailroom and mail-routing duties.
• Schedule and coordinate conference and interview rooms.
• Prepare conference rooms for meetings and depositions.
• Maintain forms, logs, statistics, binders, and routing guides.
• Assist with legal administrative projects, including data entry, mass mailing, and scanning.

Descripción del empleo

We are seeking a professional and friendly Bilingual Legal Receptionist to be the first point of contact for a busy law firm. This position is ideal for someone who enjoys providing excellent customer service, staying organized, and working in a professional office environment.

Spanish/English fluency is required.

What You're Do

• Welcome clients, visitors, and guests with a professional and friendly attitude
• Answer and direct calls using a multi-line telephone system
• Provide excellent customer service to callers and visitors
• Open and close the front lobby according to established procedures
• Receive, review, and distribute incoming faxes and deliveries
• Assist with mailroom and mail-routing duties
• Schedule and coordinate conference and interview rooms
• Prepare conference rooms for meetings and depositions
• Maintain forms, logs, statistics, binders, and routing guides
• Assist with legal administrative projects, including: data entry, mass mailing, and scanning

What We're Looking For

• Fluent in Spanish and English
• Previous reception or customer service experience strongly preferred
• Professional appearance and friendly, positive attitude
• Strong computer skills
• Excellent communication and organizational skills
• Ability to multitask and prioritize in a busy environment
• Ability to remain calm and professional under pressure
• Dependable and detail-oriented
• Willingness and enthusiasm to learn
• Some college preferred
• Knowledge of legal terminology or documents is a plus

• Fluent in Spanish and English
• Previous reception or customer service experience strongly preferred
• Professional appearance and friendly, positive attitude
• Strong computer skills
• Excellent communication and organizational skills
• Ability to multitask and prioritize in a busy environment
• Ability to remain calm and professional under pressure
• Dependable and detail-oriented
• Willingness and enthusiasm to learn
• Some college preferred
• Knowledge of legal terminology or documents is a plus

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.