Office Services Specialist

AppleOne Employment Services; Palo Alto (CA); Sur place; USD 30 000 - 32 000; Plein temps

Résumé du poste

AppleOne Employment Services in Palo Alto, CA is seeking an Office Services Specialist for a temp-to-hire role in a professional legal office. The ideal candidate is polished, dependable, and able to support high-level clients while managing multiple priorities and assisting daily office operations.

You will support business center operations, reception, copy/print services, mail distribution, shipping/receiving, conference room coordination, and general administrative tasks, with opportunities

Qualifications

• High school diploma or GED required.
• 1–2 years of related administrative or office services experience requested.
• Strong customer service skills with a focus on client experience.
• Excellent verbal communication and professional presentation.

Responsabilités

• Manage daily business center operations, including reception support and conference room coordination.
• Operate high-volume copy equipment, printing, scanning, binding, finishing, and document formatting duties.
• Sort and distribute mail, faxes, office supplies, and shipments; follow shipping/receiving procedures.
• Maintain copier areas, monitor equipment quality, logs, and coordinate service calls.
• Handle confidential legal documents with accuracy and discretion.
• Support meeting room setups and other onsite service needs.

Connaissances

Reception

Office support

Customer service

Document management

Copy & print

Multitasking

Formation

High school diploma or GED

Outils

Copier equipment

Fax machines

Postage meters

Basic PC functions

Description du poste

Job Summary

We are seeking an Office Services Specialist for a temp-to-hire opportunity in a professional legal office environment in Palo Alto, CA. This role is ideal for a polished, dependable administrative and customer service professional who enjoys supporting high-level clients, managing multiple priorities, and helping daily office operations run smoothly.

As an Office Services Specialist, you will support business center operations, reception, copy and print services, mail distribution, shipping and receiving, conference room coordination, and general administrative support. This position offers the opportunity to work in a professional, client-focused setting with supportive onsite leadership, strong team collaboration, and the potential for long-term career growth through temp-to-hire placement.

The ideal candidate is organized, proactive, reliable, and comfortable interacting with executive-level clients, legal professionals, paralegals, project managers, and administrative teams. Success in this role requires excellent communication, strong attention to detail, and the ability to deliver high-quality service in a fast-paced legal office environment.

Key Responsibilities

• Manage daily business center operations, including reception support, conference room coordination, client greetings, service requests, and administrative tasks.
• Operate high-volume copy equipment, perform printing, scanning, binding, finishing, quality checks, file conversion, OCR, and document formatting duties.
• Sort and distribute incoming and outgoing mail, faxes, office supplies, and shipments while following proper shipping and receiving procedures.
• Maintain copier areas, clear paper jams, monitor equipment quality, track meter and service logs, and coordinate service calls as needed.
• Handle confidential and time-sensitive legal documents with accuracy, professionalism, and strict attention to quality.
• Support meeting room setups, light office support tasks, filing, archiving, inventory tracking, billing logs, and other onsite service needs.

Compensation and Benefits

• Pay rate: $22 to $23 per hour.
• Job type: Temp-to-hire.
• Location: Palo Alto, CA 94304.

Required Qualifications and Skills

• Support onsite legal office services, including reception, business center operations, mail, shipping, receiving, conference room coordination, and administrative support.
• Perform high-volume copy, print, scan, bindery, finishing, file conversion, OCR, and document management tasks.
• Maintain office service equipment, copier areas, supply inventory, logs, billing records, and service call coordination.
• Provide professional, client-focused support to executive-level end users and legal office personnel.
• High school diploma or GED required.
• 1 to 2 years of related administrative, office services, customer service, or business center experience required.
• Strong customer service skills with the ability to provide an excellent client experience.
• Excellent verbal communication, professional presentation, telephone etiquette, and interpersonal skills.
• Ability to handle sensitive, confidential, and time-sensitive documents with accuracy and discretion.
• Working knowledge of copier equipment, fax machines, postage meters, basic PC functions, and related office technology.
• Ability to understand mail delivery instructions, packing slips, shipping procedures, and receiving processes.
• Strong organization, problem-solving, troubleshooting, and multitasking skills.
• Ability to work independently and flexibly while meeting deadlines in a fast-paced environment.
• Ability to stand, walk, and lift at least 30 pounds as part of daily office service duties.

Preferred Qualifications

• Minimum of 2 years of experience in the legal industry is highly desired.
• Prior copy center, print production, business center, or onsite office services experience is preferred.
• Working knowledge of copier maintenance, related equipment repair, and document workflow tools is preferred.
• Basic electronics knowledge is preferred.
• Experience supporting legal secretaries, paralegals, associates, partners, project managers, or executive-level clients is a plus.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.