Receptionist

AppleOne Employment Services; Fremont (CA); On-site; USD 35,000 - 50,000; Full time

Job summary

AppleOne Employment Services in Fremont, CA seeks a professional, bilingual Spanish/English receptionist for a temporary-to-hire position. The role welcomes a polished administrative professional who serves as the first point of contact for clients, guests, employees, and callers.

You will manage a multi-line phone system, greet visitors, perform general office tasks, and support mail and supplies. The ideal candidate has 3–5 years of front desk experience and proficiency with Microsoft Office.

Qualifications

• Minimum 3–5 years of receptionist or administrative experience.
• Bilingual Spanish and English communication is required.
• Proficiency with Microsoft Office programs (Word, Excel, Outlook).
• Experience using a multi-line phone system in a professional office.

Responsibilities

• Answer, screen, evaluate, and forward calls on a multi-line system.
• Greet clients, guests, employees, and callers at the front desk.
• Provide general administrative support (copying, scanning, mailings).
• Process mail, UPS shipments, and related documentation.
• Maintain organized office, stock supplies, and assist with tasks.

Skills

Bilingual Spanish

Front desk

Phone system

Communication

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Summary

A professional services organization in the insurance and benefits administration industry is seeking an experienced Bilingual in Spanish Receptionist to join its Fremont, CA office on a temp-to-hire basis. This Receptionist role is ideal for a polished, dependable administrative professional who enjoys being the first point of contact for clients, guests, employees, and callers.

This is a great opportunity to join a progressive office environment that values excellent service, teamwork, reliability, and professionalism. The ideal candidate will thrive in a fast-paced front office setting, take pride in creating a welcoming experience, and contribute to smooth daily operations through strong organization, communication, and attention to detail.

Key Responsibilities

• Answer, screen, evaluate, and forward calls using a multi-line phone system while maintaining a courteous and professional tone.
• Greet visiting clients, guests, and employees and provide a positive front desk experience.
• Provide administrative support, including copying documents, scanning, completing high-volume mailings, and assisting with general office tasks.
• Process incoming and outgoing mail, UPS shipments, deliveries, and related documentation.
• Operate and maintain office equipment, coordinate service calls, and order, receive, stock, and distribute office supplies.
• Help maintain an organized office environment, including kitchen organization and general cleanliness.

Compensation and Benefits

• Pay: $31 per hour.
• Job type: Temp-to-hire.
• Location: Fremont, CA.

Required Qualifications and Skills

• Manage front desk reception, caller routing, guest greetings, and daily office communication.
• Support administrative operations through document handling, mail processing, supply management, and equipment coordination.
• Complete high-volume mailings and office support tasks accurately and on time.
• Maintain a professional, organized, and welcoming office environment.
• Minimum of 3 to 5 years of receptionist or administrative experience.
• Bilingual Spanish and English communication skills are required.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Experience using a multi-line phone system in a professional office setting.
• Outstanding verbal and written communication skills.
• Excellent people skills with a friendly, courteous, and professional demeanor.
• Strong organizational skills with the ability to prioritize, multitask, and work independently with minimal supervision.
• High attention to detail, accuracy, and ability to meet deadlines in a timely and professional manner.
• Ability to stay positive and composed under pressure in a fast-paced environment with frequent interruptions.
• Proven reliability, excellent attendance, and strong follow-through.
• Ability to use independent judgment when evaluating and prioritizing calls.
• Ability to sit for extended periods, stand, walk, bend, stoop, reach, use a keyboard, view a computer screen, and use telephone equipment.
• Ability to lift, push, or pull up to 25 pounds.

Preferred Qualifications

• Experience in insurance, benefits administration, health and welfare benefits, or a third-party administrator environment.
• Prior experience supporting clients, members, or guests in a professional services office.
• Outgoing, forward-thinking personality with a strong team-oriented approach.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.