Receptionist - Greenwich

Confidential Company; Greenwich (CT); On-site; USD 77,000 - 94,000; Full time

Job summary

Confidential Company in Greenwich, CT is seeking a Receptionist / Executive Assistant to be the warm, professional first point of contact for visitors and callers. The role fits someone who enjoys a quiet, close‑knit real estate office and takes pride in keeping operations running smoothly. Schedule is Monday–Friday, 9:00am–5:00pm, onsite.

Compensation up to $85k base. Responsibilities include greeting clients, handling calls and messages, scheduling, coordinating calendars across the team,

Qualifications

• Experience in small, quiet office environments.
• Strong communication and organizational skills are essential.
• Friendly, reliable, and professional demeanor required.

Responsibilities

• Greet clients, visitors, and vendors warmly and professionally.
• Answer incoming calls, route messages, and take accurate notes.
• Manage scheduling and calendar coordination for the team.
• Coordinate light office maintenance and vendor communication.
• Assist with tracking project costs using QuickBooks.
• Provide general administrative support to keep the office running smoothly.

Skills

Communication

Organization

Professionalism

Customer service

Tools

QuickBooks

Job description

A small, family-run real estate firm is seeking a Receptionist / Executive Assistant to serve as the warm and professional first point of contact for visitors and callers. This role is ideal for someone who enjoys working in a quiet, close-knit office environment and takes pride in keeping operations running smoothly.

Schedule: 5 days onsite/ Greenwich, Connecticut

• Monday–Friday, 9:00am–5:00pm

Compensation:

• up to $85k base

Key Responsibilities

• Greet clients, visitors, and vendors warmly and professionally, creating a positive first impression
• Answer incoming phone calls, route calls to the appropriate team members, and take accurate messages
• Respond to general inquiries about the firm and direct questions to the appropriate individuals
• Manage scheduling and calendar coordination, including arranging meetings, appointments, and conference calls
• Coordinate calendars and assist with scheduling across multiple team members as needed
• Maintain a clean, organized, and professional reception area
• Monitor office supply inventory and place orders as needed
• Coordinate light office maintenance and service requests, including communicating with vendors and service technicians
• Ensure common areas are clean, tidy, and well stocked, including the coffee station, printer area, and conference/meeting rooms
• Assist with tracking project-related costs and expenses
• Utilize QuickBooks to assist with tracking and organizing costs associated with projects
• Provide general administrative and executive support as needed
• Help ensure the office operates smoothly and professionally on a day-to-day basis

About You

• Comfortable working in a small, quiet, family-run office environment
• Professional, friendly, and reliable
• Organized with strong attention to detail
• Able to juggle simple operational tasks while maintaining a polished front-office presence

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