Receptionist-Full Time

Southeastern College; Boynton Beach (FL); On-site; USD 21,000 - 26,000; Full time

Job summary

Southwestern College is seeking a full-time receptionist to operate a multi-line telephone console, greet the public, and perform clerical duties on-site in Florida.

Responsibilities include routing calls, taking messages, managing mail and supplies, welcoming visitors, updating calendars, and providing accurate information about the campus. A high school diploma or equivalent is required, with 2+ years of related experience preferred.

Qualifications

• Education, Experience, and Training: High School Diploma or equivalent; or more than two years related experience and/or training; or equivalent combination of education and experience.

Responsibilities

• Receives calls and gives information to callers, screen and routes calls to appropriate destination.
• Retrieves messages from voice mail and forwards to appropriate personnel.
• Obtains and records caller's name, time of call, nature of business and person called upon and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Answer questions about Southwestern College and provides callers with address, directions, and other information.
• Monitor visitor access and issues passes when required.
• Update appointment calendars.
• Receives, sorts, and routes mail, and maintain and routes publications.
• Maintain fax machines, assists users, send faxes, and retrieves and routes incoming faxes.
• Takes payment for services and products.
• Creates and prints faxes.
• Greets visitors, staff and others in a professional courteous manner. Ascertains nature of business and directs visitors or callers to appropriate department or person.
• Orders, receives, and maintains office supplies.
• Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.
• Performs other clerical duties as needed, such as filing, photocopying, and collating.

Education

High School Diploma or equivalent

Job description

REPORTS TO: Campus President FLSA STATUS:Hourly Non-Exempt

OVERVIEW:

Under general supervision operates a multi-line telephone console, gives routine information to the public greets the public; performs clerical work; and other related work as required

BUSINESS CONTRIBUTION:

Receptionists are responsible for providing an integrated and reliable support system to the campuses. Receptionists accomplish this through:

• Interacting with the public in a professional manner and maintain a neat appearance
• Detail-orientation, with the ability to manage and prioritize multiple tasks and deadlines with frequent interruptions;
• Ability to handle difficult situations and demanding people;
• Reliability and dependability.

Education, Experience, and Training:

Highs School Diploma or equivalent; or more than two years related experience and/or training; or equivalent combination of education and experience. This is a full time position that requires day and evening availability.

ESSENTIAL FUNCTIONS:

• Receives calls and gives information to callers, screen and routes calls to appropriate destination.
• Retrieves messages from voice mail and forwards to appropriate personnel.
• Obtains and records caller's name, time of call, nature of business and person called upon and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Answer questions about Southwestern College and provides callers with address, directions, and other information.
• Monitor visitor access and issues passes when required.
• Update appointment calendars.
• Receives, sorts, and routes mail, and maintain and routes publications.
• Maintain fax machines, assists users, send faxes, and retrieves and routes incoming faxes.
• Takes payment for services and products.
• Creates and prints faxes.
• Greets visitors, staff and others in a professional courteous manner. Ascertains nature of business and directs visitors or callers to appropriate department or person.
• Orders, receives, and maintains office supplies.
• Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.
• Performs other clerical duties as needed, such as filing, photocopying, and collating.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee must occasionally lift and/or move up to 25 pounds. The employee may be required to stand or sit for long periods of time. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

LOCATION:

This position is an onsite position located at your campus unless otherwise determined by the Chancellor and/or designee. Any changes must be reviewed by the Campus President/Vice President and all final approvals must come from the Chancellor and/or designee.