Campus Secretary/Receptionist

Sylvania; Town of Texas (WI); On-site; USD 30,000 - 40,000; Full time

Job summary

Sylvania is hiring a Campus Secretary to provide reception and clerical assistance for the efficient operation of the campus office. Responsibilities include managing incoming calls, greeting visitors, and assisting parents.

The ideal candidate will possess a high school diploma or GED, proficient keyboarding skills, and effective communication abilities. This position is vital for maintaining the flow of information and supporting campus activities.

Qualifications

• High school diploma or GED is required.
• Proficient keyboarding and effective organizational skills are necessary.
• Ability to understand instructions and operate a multi-line phone system.

Responsibilities

• Receive and direct incoming calls and greet visitors.
• Assist parents in the check-in and check-out process.
• Maintain confidentiality and follow safety procedures.

Skills

Proficient keyboarding skills

Effective organization skills

Effective communication skills

Interpersonal skills

Ability to follow instructions

Ability to operate multi-line phone system

Education

High school diploma or GED

Tools

Multi-line phone system

Standard office equipment

Personal computer

Job description

Job Title: Campus Secretary

Exemption Status: Nonexempt

Reports to: Principal

Dept./School: Assigned Campus

Primary Purpose

Under close supervision, provide reception and clerical assistance for the efficient operation of the campus office.

Qualifications

• Education/Certification: High school diploma or GED
• Special Knowledge/Skills: Proficient keyboarding skills
• Special Knowledge/Skills: Effective organization, communication, and interpersonal skills
• Special Knowledge/Skills: Ability to understand and follow detailed written and verbal instructions
• Special Knowledge/Skills: Ability to operate multi-line phone system

Major Responsibilities and Duties

Reception and Phones

• Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
• Greet and direct campus visitors. Maintain visitor log and issue visitor passes.
• Assist parents in checking students in and out of school.
• Prepare and distribute student identification cards, bus passes, and parking stickers.
• Assist with the receipt and distribution of student materials, including homework requests.
• Receive, sort, and distribute mail, messages, documents, and other deliveries.

Other

• Provide clerical assistance as needed including assisting with the scheduling of appointments.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities

None

Tools/Equipment Used

• Multi-line phone system;
• Standard office equipment including personal computer and peripherals

Posture

• Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion

• Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting

• Occasional light lifting and carrying (less than 15 pounds)

Environment

• May work prolonged or irregular hours

Mental Demands

• Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.