Campus Secretary/Receptionist

Sylvania; Columbus (OH); On-site; USD 30,000 - 35,000; Full time

Job summary

Sylvania in Columbus, Ohio is seeking a Campus Secretary. This role involves providing reception and clerical support to ensure efficient campus office operations. The successful candidate must have a high school diploma or GED and possess strong keyboarding, organizational, and communication skills. Responsibilities include handling calls, assisting visitors, managing student materials, and clerical duties as required. This position requires adherence to confidentiality protocols and the ability to work under occasional interruptions.

Qualifications

• High school diploma or GED is required.
• Strong interpersonal and communication skills are necessary.
• Must be able to follow detailed instructions.

Responsibilities

• Receive and direct incoming calls and messages.
• Greet and direct campus visitors.
• Assist with student check-ins and check-outs.
• Maintain confidentiality in all interactions.

Skills

Proficient keyboarding skills

Effective organization

Communication skills

Interpersonal skills

Ability to understand verbal instructions

Ability to operate multi-line phone system

Education

High school diploma or GED

Tools

Multi-line phone system

Personal computer

Job description

Job Description

Job Title: Campus Secretary

Exemption Status/Test: Nonexempt

Reports to: Principal

Dept./School: Assigned Campus

Primary Purpose:

Under close supervision, provide reception and clerical assistance for the efficient operation of the campus office.

Qualifications:

Education/Certification: High school diploma or GED

Special Knowledge/Skills:

• Proficient keyboarding skills
• Effective organization, communication, and interpersonal skills
• Ability to understand and follow detailed written and verbal instructions
• Ability to operate multi-line phone system

Major Responsibilities and Duties:

Reception and Phones:

1. Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
2. Greet and direct campus visitors. Maintain visitor log and issue visitor passes.
3. Assist parents in checking students in and out of school.
4. Prepare and distribute student identification cards, bus passes, and parking stickers.
5. Assist with the receipt and distribution of student materials, including homework requests.
6. Receive, sort, and distribute mail, messages, documents, and other deliveries.
7. Provide clerical assistance as needed including assisting with the scheduling of appointments.
8. Compile, maintain, and file all reports, records, and other documents as required.
9. Maintain confidentiality.
10. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.