Receptionist- MS

Perry Township Schools; Indianapolis (IN); On-site; USD 31,685,000 - 34,440,000; Full time

Job summary

Perry Township Schools in Indianapolis, IN, is seeking a courteous receptionist to greet visitors, answer calls, and manage front-desk duties. The role requires strong communication and organizational skills, plus proficiency with common office software.

The position involves safeguarding entry points, assisting with attendance via Skyward, and supporting staff as needed. High school diploma or GED is required; previous reception experience is preferred.

Qualifications

• High School Diploma or GED required.
• Previous experience preferred.
• Confidential information handling is essential.

Responsibilities

• Greet and direct visitors to the appropriate person or location.
• Answer telephone system to screen calls and relay messages.
• Check in visitors by scanning photo ID, issuing passes, and notifying the relevant department.
• Assist with attendance records in Skyward and check students in/out as needed.
• Perform other duties as assigned.

Skills

Telephone etiquette

Switchboard

Secretarial skills

Organizational skills

Multitasking

Interpersonal skills

MS Office suite

Communication skills

Record keeping

Data entry

Willingness to learn

Education

High School Diploma or GED

Tools

Skyward

Job description

Position PurposeThis position is responsible for greeting and directing visitors. This position also responds to inquiries from staff, the public, parents, students, etc. by providing requested information and/or referral to other parties.

Position PurposeThis position is responsible for greeting and directing visitors. This position also responds to inquiries from staff, the public, parents, students, etc. by providing requested information and/or referral to other parties.

Essential Job Functions

• Answers telephone system for the purpose of screening calls, responding to inquiries and/or taking messages.
• Responsible for checking in visitors by scanning their photo ID, issuing a visitor pass, directing them to their destination and notifying the department that their guest has arrived.
• Secure the main foyer, gym, auditorium and security doors.
• Assist in entering attendance into Skyward and check students in and out of the building for appointments.
• Assist with other duties as assigned.

Equipment

Use standard office equipment such as personal computers, printer, copier and fax machines, and telephone.

Travel Requirements

Travel to school district buildings and professional meetings as required.

Pay Rate

$15.75 per hour.

Work Schedule

8 hours per day
185 days per year

Knowledge, Skills And Abilities

• Ability to maintain confidential information.
• Ability to work well with others and prioritize workload.
• Excellent business telephone etiquette.
• Ability to operate a switchboard.
• Ability to work with frequent interruptions.
• Secretarial and Receptionist skills.
• Possess good organizational skills and the ability to multi-task.
• Effective human relations skills that include a calm and patient personality.
• Computer skills with Excel, Word, Google Sheets, Google Docs, Publisher and PowerPoint.
• Excellent verbal and written communication skills to interact with parents, school administrators and staff.
• Record keeping.
• Skills involving data entries.
• Willingness to learn skills as needed.

Physical and Mental Demands, Work Hazards

Seldom = Less than 25% Occasional = 26 to 50% Often = 51 to 75% Very Frequent = Greater than 75%

Physical Requirement Percentage of TimeAbility to sit for extended periods of time. Very FrequentAbility to lift 25 pounds. SeldomAbility to carry 25 pounds. SeldomAbility to work at a desk, conference table or in meetings of various configurations. Very FrequentAbility to see for the purpose of reading laws and codes, rules and policies and other printed matter. Very FrequentAbility to communicate so others will be able to clearly understand a normal conversation. Very FrequentAbility to operate job-related equipment. Very FrequentAbility to reach in all directions. Seldom

License/ Registration/ Certification

• N/A

Education

• High School Diploma or GED.

Experience

• Previous experience is preferred.

FLSA Status: Non-Exempt