Receptionist - Clinic

Beloit Health System, Inc.; Beloit (WI); On-site; USD 18,000 - 25,000; Full time

Job summary

Beloit Health System is seeking a Receptionist to join the Beloit Clinic Registration team. The role handles patient check-ins, appointment scheduling, and directing patients to the appropriate areas.

It also processes payments, verifies insurance, and updates patient information in the system. This full-time, first shift position requires excellent organization, strong communication, and the ability to multi-task in a fast-paced clinic environment.

Qualifications

• High school diploma or equivalent required.
• Medical terminology and/or medical clinic reception experience preferred.
• Excellent organizational, verbal communication and interpersonal relation skills to be utilized with patients, public, and staff.
• Ability to work with a diverse patient population.
• Computer literacy and ability to handle multiple tasks in a fast-paced environment.

Responsibilities

• Answers incoming telephone calls in a prompt, courteous manner.
• Checks in patients, verifies demographics and insurance information, and collects copayments.
• Schedules appointments and directs patients to appropriate areas.
• Checks out patients after visits and schedules follow-ups as needed.
• Performs opening/closing duties and participates in Saturday schedule by rotation.
• Updates patient data in the system and handles patient account status reminders.
• Directs patients’ questions to the appropriate department and maintains confidentiality.

Skills

Verbal communication

Interpersonal skills

Organizational skills

Multi-tasking

Education

High School diploma or equivalent

Tools

Computer software

Job description

Beloit Health System is looking to add a Receptionist to our Team!

• Shift: 1st
• Hours per week: 40
• Schedule:
• Benefits Status: Eligible
• Department: Beloit Clinic Registration

The Receptionist answers incoming telephone calls, checks in patients as they arrive, schedules appointments, takes telephone messages and directs patients to various areas.

• Answers incoming phone lines in a prompt, courteous manner. Accurately records pertinent information when scheduling appointments and taking phone messages.
• Completely and accurately implements check-in process to include guarantor selection, updating demographic information, insurance entry and verification, copayments, and scanning of insurance card. Directs patient to correct waiting area. Verifies that signature of NPP is on file, if not has patient sign form and updates on system.
• Checks patient out after completion of physician visit or procedure. Schedules any necessary follow-up appointments.
• Schedules appointments according to physician's guidelines. Uses all options to represent the physicians' practices in an accommodating manner.
• Participates in opening and closing responsibilities and Saturday schedule, by rotation.
• Sets up information on system for new patient accounts.
• Follows instructions regarding patient account status to determine delinquent accounts and alerts appropriate personnel at time appointment is scheduled.
• Collects patient payments accurately (includes cash, check, debit and credit card payments), enters payments into computer system and prints receipt.
• Refers patient's questions regarding insurance, billing, patient accounts, payments and record transfer to the proper department.
• Attends to physician needs in relation to work-ins, canceling, rescheduling, or confirming appointments as directed by nursing staff or physician in an efficient and timely manner.
• Must meet productivity benchmarks as established for position to meet quality and quantity standards.
• Executes changes when indicated on patient data within the computer system, i.e., address, phone number, etc.
• Updates patients on doctors' schedule changes, such as running behind due to emergency. Obtains this information from the nurse.
• Prepares desk for next day by completing designated closing tasks, including updating physician directives, maintenance (56 screen), clearing work area of confidential patient information, updating computerized schedule, putting routing tickets in order, supplies work area with needed equipment, etc.
• Directs dissatisfied customers to Clinic Manager Patient Relations/Reception as necessary.
• Demonstrates ability to perform functions accurately and efficiently with computer software application appropriate to position.

Job Requirements

• High School graduate or equivalent required.
• Medical terminology and/or medical clinic reception experience preferred.
• Excellent organizational, verbal communication and interpersonal relation skills to be utilized with patients, public, and staff.
• Ability to work with a diverse patient population
• Ability to read, write, add, subtract and alphabetize. Computer literacy.
• Accuracy, attention to detail, flexibility, and able to work in a fast-paced, interruptive environment. Must be able to multi-task and prioritize work
• Must possess the ability to maintain control and professionalism.